Procurement Coordinator

Procurement Coordinator

Intercom is the AI Customer Service company on a mission to help businesses provide incredible customer experiences.

Our AI agent Fin, the most advanced customer service AI agent on the market, lets businesses deliver always-on, impeccable customer service and ultimately transform their customer experiences for the better. Fin can also be combined with our Helpdesk to become a complete solution called the Intercom Customer Service Suite, which provides AI enhanced support for the more complex or high touch queries that require a human agent.

Founded in 2011 and trusted by nearly 30,000 global businesses, Intercom is setting the new standard for customer service. Driven by our core values, we push boundaries, build with speed and intensity, and consistently deliver incredible value to our customers.

What's The Opportunity?

The Procurement Coordinator provides expertise in processes and systems, managing the requisition to PO workflow and supporting business partners in the process. The candidate will contribute to the development and implementation of business-wide procurement processes collaborating closely with internal stakeholders and vendors to maintain smooth procurement operations. Reporting to the head of procurement, the successful candidate will play an important role in supporting the procurement process.

What Will I Be Doing?

• Manage the requisition to PO flow, assisting stakeholders in raising requisitions following up until PO is sent to the vendor (Zip) and contract documentation is fully executed (Ironclad). Manage the purchase order process from start to finish (P2P)
• Vendor onboarding / vetting - Support internal stakeholders with initial vendor requests and assist supply base with onboarding in Zip
• Provide procurement support and training for stakeholders where necessary - Offer guidance and support to stakeholders during the procurement process
• Create strong working relationships with key stakeholders to ensure requirements are clear and Intercom's procurement requisition to PO process is followed
• Involved in vendor pricing and commercial (payment terms, discounts, etc.) negotiations.
• Adhere to company's procurement policies and procedures
• Liaise with the Legal team and take first review of Agreements highlighting escalations.
• Review requisitions and make sure that they are complete, that they accurately describe the good / service being purchased and that it captures the agreed price.
• Ensure requisitions are issued in accordance with Intercom's requirements before approving them, process and approve in a timely manner
• Collaborate with AP team to ensure timely payment of invoices
• Liaise with systems admin team to resolve day-to-day system challenges for stakeholders
• Assist Sr. Procurement Administrator with monthly reporting and KPIs
• Daily procurement activities - understands and performs daily tactical and operational activities as necessary

What Skills Do I Need?

Minimum of 2 years relevant procurement experience Proven relevant experience with P2P systems, preferably Zip.

Bonus Skills & Attributes

Benefits

We are a well-treated bunch with awesome benefits! If there's something important to you that's not on this list, talk to us!

The base salary range for candidates within the Greater Chicago Area is $92,000 - $110,000. Actual base pay will depend on a variety of factors such as education, skills, experience, location, etc. The base pay range is subject to change and may be modified in the future. All regular employees may also be eligible for the corporate bonus program or a sales incentive (target included in OTE) as well as stock in the form of Restricted Stock Units (RSUs).