Executive Assistant

Executive Assistant

Colorado Springs Utilities is looking for an action-oriented, self-motivated, and experienced individual to join our team as an Executive Assistant. In this job, you will be responsible for providing a wide variety of highly visible and complex administrative support functions to the Executive Leadership Team. You will use your professional skills and abilities to independently take appropriate action and make sound decisions within the scope of authority while handling details of a highly confidential nature.

Key areas of focus :

• Provide confidential, complex, and time-sensitive administrative support to the Executive Team, including managing and maintaining busy calendars and schedules
• Ability to maintain and sustain confidential documentation to include but not limited to conversations, meetings, legal and Colorado Springs Utilities-specific business information
• Provide administrative support for staff meetings, including scheduling, preparing, and distributing agenda packets, attending, recording, and taking minutes for such meetings, operating audio / visual equipment, and coordinating meeting room logistics
• Coordinate travel arrangements and documentation
• Process and track complex invoice expenditures and serve as a Purchasing Card (P-Card) facilitator, which includes P-Card reconciliation for several members of the Executive team
• Budget and forecast
• Track deadlines and follow up with staff for the timely completion of projects
• Prepare, proofread, and format presentations for delivery to internal and external customers
• Develop and maintain important, sensitive internal and external business relationships
• Provide excellent customer service to internal and external customers
• Create purchase orders / requisitions and order supplies
• Maintain both electronic and paper filing systems for rapid recall and sharing of information and documents
• Provide support to other members of the Executive Assistant team for projects and vacations

You will bring an Associate's or Bachelor's degree in Business, Accounting, Office Administration, or a closely related field, and five or more years of experience in supporting senior or executive level management (or an equivalent combination of education and experience). Additionally, we are most interested in your experience, skills, and accomplishments in the following areas, so please highlight them on your application and / or resume :

The military job codes / duty codes most closely related to this role are : 42A, 42B, 36B 36P1, 36P2, 36P3, 36P4, 37F1, 37F2, 37F3, 37F4, 3S032, 3S052, 3S072, 3S0X2 PN, PS 9644, 9680, 3402, 3404, 3406, 3408

Physical Requirements / Working Conditions :

Our Commitment to Our Employees Our people are the heart and soul of Colorado Springs Utilities. They keep the lights on, gas flowing, water coming in, and wastewater leaving. We don't just say people are important we prove it! That's why we are honored to invest in protecting the health and financial security of our employees and their families through our rich benefits program.

Time Off to Recharge

Health & Wellness Benefits elected are effective the first of the following month

Financial & Retirement Security

Additional Support