Office Manager

Office Manager

At La Ligne, we believe in the universal appeal of the stripealways classic, forever chic. With a nod to its iconic roots, we created La Ligne to give women a few new (and unexpected) ways to wear it. La Ligne offers versatile clothing collections inspired by the line with endless styling options. We design everyday necessities and the occasional splurgethe kind of clothing we would want to wear. We prize functionality but we also want you to have fun while you're at it. In other words, if you can't eat, dance and drink in it, we won't make it. And while some clothes stay and some go, we want to be the ones that stay awhile.

Responsibilities :

• Act as an organizational support system to the La Ligne team by ensuring the office consistently runs smoothly : optimize the space according to team needs, leadership requests, challenges, and changes
• Open / close the office each day and ensure general tidiness of office at all times
• Maintain Office Services budget and asset inventory and reconcile applicable expense reports each month
• Manage all office-related vendor relationships and act as main point of contact for all building related communication, issues, personnel, and services including but not limited to : water cooler, HVAC vendor, IT vendor, cleaning services, UPS / FedEx, building management
• Work closely with office support services + personnel to identify and quickly fix or replace broken equipment, keeping the team apprised of updates as necessary
• Ensure office supplies are ordered at a regular cadence and are kept well organized
• Ensure snacks + beverages are ordered at a regular cadence, regularly restock the kitchen, and load / empty dishwasher daily
• Distribute mail / packages daily
• Assist office team in arranging messengers
• Partner with HR to ensure all new hires are set up for success in their physical workspace and receive an office tour (including a fire exit tour) during their onboarding
• Proactively manage requests and suggestions for office improvements; log issues promptly and ensure timely follow through
• Own the set-up and breakdown for all company team meetings
• Conference room maintenance : print / post daily bookings, put out refreshments daily, and ensure tidiness at all times
• Own internal communications about building procedures, changes, or alerts
• Maintain, identify, and communicate office policies and procedures and ensure they are implemented appropriately and relevant documentation is updated as necessary
• Keep up to date with office safety and regulations - ensure compliance (Fire Safety / Emergency Plan + drills etc)
• Maintain office security camera system via Ring - ensure cameras are charged and recording
• Manage onsite storage units - fans, space heaters, dehumidifiers, locks etc
• Manage + maintain a sample tracking system / closet in partnership with Logistics Manager and perform weekly inventory reconciliation
• Maintain approved vendor list with all pertinent information and arrange any internal catering for various celebrations (birthdays, launches etc)
• Partner in planning and executing various Company events (i.e., holiday parties)
• Book catering and U-Hauls for Company photo shoots as needed
• Book approved travel for staff utilizing Company credit card points wherever possible
• Keep Company intranet, Le Basics, up to date with relevant forms, documents, links etc
• Main point of contact for IT services
• Maintain office lease tracker with relevant details and terms
• Maintain COO's filing system
• Oversee administrative duties related to operational systems and tools (Slack, Asana, Uber etc) - maintaining logins, payment methods, renewals, downloading reports as requested
• Adhoc support to Chief Operating Officer related to the office and business operations / administration

Requirements & Qualifications :