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HR Administrator & Office Manager
HR Administrator & Office Manager4AllPromos • Old Saybrook, CT, US
HR Administrator & Office Manager

HR Administrator & Office Manager

4AllPromos • Old Saybrook, CT, US
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Job Description

Job Description

Position Summary

We are seeking a highly organized and detail-oriented HR Administrator & Office Manager to support day-to-day HR administration and office operations. This role ensures our HR processes run smoothly, our office environment supports productivity, and employees have the resources they need to do their best work.

The ideal candidate will have HR administrative experience, excellent organizational skills, and the ability to balance priorities across people operations and office management. This position is central to maintaining compliance, supporting employee engagement, and fostering a welcoming, efficient workplace environment.

Key Responsibilities

HR Administration

  • Maintain accurate HR records, personnel files, and compliance documentation.
  • Support all aspects of the employee lifecycle : onboarding, offboarding, benefits, policy updates, and compliance forms.
  • Coordinate scheduling and logistics for interviews, new hire orientation, and HR programs.
  • Administer HRIS updates, employee data entry, and generate HR reports as needed.
  • Act as a first point of contact for employee HR inquiries, escalating to HR leadership when appropriate.
  • Support employee engagement initiatives, recognition programs, and surveys.

Office Management & Operations

  • Oversee day-to-day office operations, ensuring a safe, organized, and efficient workplace.
  • Manage vendor relationships, office supplies, equipment, and facilities requests.
  • Coordinate logistics for company events, town halls, and team meetings.
  • Serve as the point person for office communications, policies, and resources.
  • Support hybrid / remote work logistics including IT equipment distribution and office scheduling.
  • Coordinate on-site team activities and vendor visits, including welcoming external guests, purchasing food, and helping support a professional, welcoming environment.

    • Administrative & Leadership Support

  • Manage executive and departmental calendars, schedule meetings, and coordinate travel as needed.
  • Prepare meeting agendas, notes, and track follow-up action items.
  • Assist leadership with internal communications, announcements, and employee updates.
  • Provide general administrative support to the HR, executive, and operations teams.

    • Qualifications

  • 1-3 years of experience in HR administration, office management, or related administrative roles.
  • Knowledge of HR processes and compliance best practices.
  • Proficient in Google Suite and HRIS / communication platforms (e.g., Gmail, Meet, docs, sheets).
  • Exceptional organizational and multitasking skills with a strong attention to detail.
  • Excellent written and verbal communication skills.
  • High level of professionalism, discretion, and interpersonal tact.

    • Why This Role Matters

    This role is vital to creating a structured, compliant, and people-first workplace. By managing HR administration and ensuring smooth office operations, the HR Administrator & Office Manager supports both employees and leadership—helping us maintain a strong culture of service and efficiency.

    At 4AllPromos, we believe that when our people are supported, they deliver their best. This position ensures that employees feel connected, informed, and empowered—building the foundation for excellent customer experiences.

    4AllPromos is an equal opportunity employer and is committed to diversity and inclusion in the workplace. We welcome applications from individuals of all backgrounds and strive to create a supportive and inclusive environment for all employees.

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    Office Administrator • Old Saybrook, CT, US