Administrative Associate II (Receptionist)

USA Jobs • Prairie View, TX, US

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Administrative Associate II (Receptionist)

Prairie View A&M University

Cooperative Extension Programs

Proposed Minimum Salary : $10.83 hourly

Job Location : Prairie View, Texas

Job Type : Staff

Job Description :

The Receptionist is responsible for providing administrative, organizational, data entry, data verification, accounting, and customer service skills to the Office and other units within the Department. Other duties include serving as an information resource to all students, parents, guests, and colleagues who call, visit, and communicate with the Office.

This position is funded by a grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funding.

This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate.

Responsibilities :

Greet guests, answer phone calls, direct visitors, and take messages for employees, ensuring a friendly and professional atmosphere.
Receive and address customer complaints or issues, promptly passing them on to the appropriate parties for resolution.
Create and distribute company memos using various communication channels, including email, letters, or telephone calls.
Schedule and maintain the calendars of company's executives, ensuring effective time management and coordination of appointments.
Coordinate the bookings and setup of meeting rooms, ensuring they are ready for use as needed.
Organize and file company documents, both electronically and using a paper filing system, to ensure easy access and retrieval.
Offer support to teams as needed, assisting with various tasks and projects to enhance overall efficiency.
Performs other duties as assigned.

Required Education and Experience :

High school diploma or equivalent.

Two years of related experience.

Required Knowledge, Skills and Abilities :

Knowledge of word processing, spreadsheet, and database applications.

Ability to multitask and work cooperatively with others.

Effective verbal and written communication skills.

Preferred Qualifications :

Efficiently manages time and prioritizes tasks, especially when handling a high volume of responsibilities.

Ensures exceptional attention to detail to guarantee error-free company memos and communications.

Maintained a positive and welcoming demeanor when greeting customers and clients, both in-person and over the phone.

Demonstrating excellent communication skills for effective interaction with internal team members and clients, including the ability to understand and address their needs.

Successfully manages and maintains multiple calendars and schedules, demonstrating strong organizational skills.

Utilizes fundamental computer programs, including Microsoft Office, to efficiently perform administrative tasks.

Adapts quickly to changing priorities and tasks, demonstrating flexibility in the workplace.

Operates standard office equipment and personal computers proficiently, contributing to improved overall job performance.

Other Requirements :

Position will work Monday-Friday, 8am-5pm with a one-hour lunch break.

Weekend or evening work may be required occasionally.

Job Posting Close Date : Until Filled

Required Attachments :

Resume or Curriculum Vitae

Cover Letter

Application Submission Guidelines :

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements :

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and / or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity / Veterans / Disability Employer.

For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, master's degrees, and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of "the first class" in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research, and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston.

For more information, visit www.pvamu.edu.

Your career opportunities with a "University of the First Class" begins here!

Prairie View A&M University is an Equal Opportunity / Veterans / Disability Employer.

If you need assistance in applying for this job, please contact (936) 261-1730.

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Receptionist • Prairie View, TX, US