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Accounts Payable Technician

Accounts Payable Technician

Town of Castle RockKarval, CO, US
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Accounts Payable Technician

Job Category : Finance

Requisition Number : ACCOU001595

Full-Time

On-site

Hourly Range : $25.95 USD to $35.04 USD

Town Hall

100 N. Wilcox Street

Castle Rock, CO 80104, USA

Description

This posting will remain open continuously until filled. The Town of Castle Rocks future and the quality of that depend on the choices we make today. Do you want to be part of a team that makes decisions that work now while preserving and protecting Castle Rocks identity and quality of life for the future? We value teamwork, cooperation, and quality communication. We strive to provide exceptional public service to our customers and encourage creativity and innovation. We welcome all that share those values to apply.

Working for the Town of Castle Rock includes :

  • The opportunity to make a difference in our community
  • Career Advancement Programs
  • Employee well-being program
  • Competitive total compensation with an excellent benefits package
  • Free membership to the MAC or Recreation Center
  • Public Service Student Loan Forgiveness eligible employer

Essential Duties and Responsibilities :

  • Coordinates and assists departments with purchasing or leasing equipment and supplies. Researches and evaluates best quote, service and desired quality. Maintains price lists, catalogs, specifications and requirements.
  • Assists in the preparation, tracking and update of purchase orders, change orders and lease documents. Processes and maintains purchasing records in accordance with state retention schedules and department needs.
  • Prepares Requests for Proposals, Requests for Quotes, informal quotes and processes invitations for bids following standard purchasing policy and procedures, as requested by departments.
  • Coordinates the bid process for the purchase of major items as requested by departments as needed.
  • Assists with the preparation and review of professional service agreements and contracts. Negotiates annual equipment service contracts and lease agreements.
  • Responsible for maintaining and updating the Towns purchasing policy, procedures and forms. Conducts periodic surveys of departmental purchases to ensure adherence to the Towns Purchasing Policy and Municipal Codes.
  • Functions as a liaison with vendors related to bids, delivery, quality and performance. Works to resolve vendor service issues.
  • Assists with annual capital assets reporting. Analyzes detail for additions, deletions and conveyances. Coordinates with Public Works on conveyances from developers. Determines valuation and creates audit schedules and footnote disclosures.
  • Gathers, interprets and prepares data for studies, reports and recommendations.
  • Maintains complex spreadsheets supporting charges and journal entries to record postage charges to other departments.
  • Represents the Town of Castle Rock at professional purchasing organization meetings. Continually works toward securing the renewal of professional purchasing organization certification.
  • Coordinates comparative in-house testing of equipment and services.
  • Coordinates Town-wide copier usage, repairs and routine maintenance.
  • Assists departments with cell phones to include troubleshooting issues, replacement and activation of service.
  • Prepares various audit work papers and accounting report schedules annually.
  • Assists with preparing the Towns bank reconciliation reports and schedules on a monthly basis including adjusting journal entries.
  • Reconciles cash receipts and building permits and month end utility billing.
  • Assists with month end closing.
  • Reconciles bank statements.
  • Assists with and / or coordinates special projects.
  • Performs other duties as assigned.

    • Minimum Qualifications :

    An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.

    Education : High School Diploma or GED Equivalent

    Experience : At least three (3) years of progressively responsible experience in the area of finance purchasing or accounting; or any equivalent combination of education, experience, or training.

    Knowledge, Skills, and Abilities :

  • Knowledge of modern accounting principles and procedures.
  • Knowledge of general purchasing practices, contracts, and general office procedures.
  • Knowledge of computer software programs for accounting functions including MSWord, Excel, and Outlook.
  • Skill in communicating effectively with the public and clients over telephone, in person, fax and other methods.
  • Ability to calculate, compute, summate, and / or tabulate data and / or information, including subsequent actions in relation to these computational operations.
  • Ability to review, classify, categorize, prioritize, and / or analyze data and / or information. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
  • Ability to coordinate, strategize, and / or correlate data and / or information. Includes exercise of judgment in determining time, place and / or sequence of operation.
  • Ability to establish and maintain effective working relationships with supervisor, support staff and other departments / agencies position interacts with.
  • Ability to have strong accurate data entry skills.
  • Ability to meet deadlines.
  • Ability to communicate effectively in both oral and written form.
  • Ability to interpret a variety of instructions.

    • Physical Demands :

  • Sedentary work for long periods of time
  • Occasional physical work lifting no more than 40 pounds
  • Occasional lifting, carrying, walking and standing
  • Occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; and stop, kneel, crouch or crawl
  • Frequent hand / eye coordination to operate personal computer and office equipment
  • Vision for reading, recording and interpreting information
  • Speech communication and hearing to maintain communication with employees and citizens

    • Work Environment :

  • Works primarily in a clean, comfortable environment

    • Equipment Used :

  • Uses standard office equipment including a personal computer system
  • This position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment.

    • Must satisfactorily complete a criminal background check prior to commencing employment.

    The Town of Castle Rock is an equal opportunity employer.

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