Executive Assistant 2 - Community Health

Inova Health System • Annandale, VA, US

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Executive Assistant 2

Inova Community Health is looking for a dedicated Executive Assistant 2 to join our team. This role will be Full-Time, Monday-Friday, 8 : 30 a.m. - 5 : 00 p.m.

Featured Benefits :

Committed to Team Member Health : offering medical, dental and vision coverage, and a robust team member wellness program.
Retirement : Inova matches the first 5% of eligible contributions starting on your first day.
Tuition and Student Loan Assistance : offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
Mental Health Support : offering all Inova team members, their spouses / partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
Work / Life Balance : offering paid time off, paid parental leave

Executive Assistant 2 Job Responsibilities :

The Executive Assistant 2 compiles and maintains data / documentation to ensure availability of complete, accurate and current information. Composes, reviews, and prepares correspondences / presentations accurately and in a timely manner. Maintains calendars and coordinates meetings to ensure the most efficient and effective use of the time. Performs a variety of administrative activities to ensure the smooth and efficient operation of the office.

Organizes and tabulates data, often of a highly confidential nature, and maintains routine and / or specialized databases using Excel, Access or other specialized database applications.

Organizes and expedites the flow of work through the office / department.

Possesses broad knowledge of overall corporate operations.

Assists in the preparation for executive meetings.

Designs, formats and showcases presentations / documents by using intermediate / advanced features of Microsoft Office applications (Word, Excel, Power Point); Responds to mail, faxes, and email accordingly.

Coordinates internal / external meeting arrangements by including invitation / registration process, facilities, catering / logistics as well as travel and hotel arrangements as needed.

Serves as gatekeeper by screening visitors / calls, responding to inquiries or referring them to other team members, scheduling meetings / calls and following up.

Possesses a knowledge of the functional area and system-wide impact of that function as well as major system issues with which executive is involved.

May perform additional duties as assigned.

Minimum Qualifications :

Education : High School diploma or equivalent

Experience : 4 years of relevant office experience including 2 years of reporting to a senior leader Or Bachelors degree equivalent to 3 years of relevant experience

Preferred Qualifications :

Bachelor's degree

Experience providing administrative support to senior leaders

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Executive Assistant • Annandale, VA, US