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Senior Administrative Assistant

Senior Administrative Assistant

Falvey Insurance GroupNorth Kingstown, RI, US
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Job Description

Job Description

Summary of Position

Falvey Insurance Group is one of the largest Marine Insurance MGAs in the country and was founded on the pillars of Technology and Operational Excellence.

The Senior Administrative Assistant provides comprehensive administrative support to multiple executives, managing confidential communications, coordinating schedules, arranging travel, and assisting with various operational projects. This role is critical to enabling executives to focus on strategic decision-making while ensuring seamless communication within the company and with external contacts.

Position Functions

Executive Support

  • Manage multiple calendars and coordinate complex scheduling across four executives
  • Plan, schedule, and coordinate meetings, including agendas, follow-ups, and logistical support.
  • Oversee executive travel arrangements, including flights, accommodations, and itineraries.
  • Manage email and phone correspondence, ensuring timely responses and prioritization.
  • Prepare, coordinate, and distribute reports and presentations.
  • Monitor and track executive goals, ensuring alignment with company objectives

Team Support

  • Provide backup support to other members of the Executive Administration team as needed.
  • Assist with special projects and tasks as assigned by executives and / or Supervisor.

    • Qualifications & Skills

  • Minimum of 3 years of executive administrative experience preferred; college degree a plus.
  • Exceptional organizational, time management, and multitasking skills.
  • Strong verbal, written, and proofreading abilities
  • Excellent analytical and problem-solving skills.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Adobe, and general computer applications.
  • Ability to exercise discretion, independent judgement, and maintain confidentiality.
  • Adaptable and eager to learn new systems and processes in a fast-paced environment.

    • Supervisory Responsibilities

    None

    Equipment Used

    Standard Office Equipment

    Hours of Operation and Working Conditions

    This position’s work hours are Monday through Friday 9am to 5pm, in a business-casual office environment. We currently operate in a hybrid capacity with 3 days in the office, Wednesday and Thursday are required and 2 days at home. This position requires occasional flexibility for working additional hours to accomplish project objectives. Occasional business travel may be required.

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    Senior Administrative Assistant • North Kingstown, RI, US