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Executive Assistant to the Chief Program Officer

Executive Assistant to the Chief Program Officer

Rethink FoodNew York, NY, US
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Job Description

Job Description

Salary : $60,000.00- $75,000.00

ABOUT US

Rethink Food is a chef-led nonprofit partnering with restaurants to better feed communities.

Through strong partnerships with local restaurants and community-based organizations, we work with a responsive, hyperlocal network that provides culturally celebrated, nutritious meals. Since 2017, we've served over 30 million meals and reinvested more than $142 million into local economies.

Our work falls into three core areas :

  • Building the Network : We connect restaurants, community-based organizations, and food donors to deliver meals where theyre needed most.
  • Setting the Example : Through our Sustainable Community Kitchen, we demonstrate what dignified, community-centered food access can look like.
  • Advocating for Change : We champion policy and systems change to create a more sustainable, equitable food future for all.

SUMMARY

The Executive Assistant will partner with the Chief Program Officer to provide professional support on executive-level administrative duties, project coordination, event management, stakeholder management, communications, travel, and ad hoc projects. In our agile environment, your role extends beyond core duties it's an invitation to amplify your influence. You'll be expected to proactively leverage your diverse talents, contributing across a variety of initiatives to directly achieve our shared objectives.

RESPONSIBILITIES :

  • Prepare the Chief Program Officer for internal and external meetings and events with various stakeholders : help with scheduling, meeting preparation, agenda management, and follow-ups; research and create briefs, pitch decks, and other meeting and presentation materials.
  • Manage the Chief Program Officers calendar, including making travel arrangements and reconciling expenses. Exercise discretion in committing time and evaluating needs.
  • Support the Chief Program Officers email inbox, coordinate scheduling and calendar management, and manage the content and flow of information.
  • Draft emails, letters, reports, and other correspondence on behalf of the Chief Program Officer.
  • Advise the Chief Program Officer of time-sensitive and priority issues, ensuring proper follow-up.
  • Provide executive-level administrative support to the Chief Program Officer.
  • Perform and support special projects / programming.
  • Support community outreach activities (ie. Coordination and participation in tabling events, volunteer days, site visits)
  • Track and report the progress of ongoing Rethink tasks and initiatives to meet deadlines and deliverables.
  • Assist in project planning
  • Provide project updates and milestone reports to the CPO.
  • Other duties as assigned.

    • QUALIFICATIONS :

  • Bachelors degree or equivalent experience.
  • Minimum 3+

    • years experience working as an Executive Assistant or providing advanced support to senior executives or experience in a role focused on operational excellence.

  • Excellent analytical, communication (written and verbal), and project management skills.
  • Strong leadership and innovative problem-solving, decision-making, conflict resolution, time management, and motivational skills.
  • Proficiency with office productivity tools and an aptitude for learning new software and systems
  • Ability to take initiative, set priorities, and multi-task in a work environment where deliverables and deadlines may change quickly while maintaining efficiency and excellence.
  • Highly organized, strong follow-through, and excels at thinking proactively.
  • Ability to work collaboratively within an organization.
  • Previous experience at organizations with resource limitations and a proven track record of maximizing existing resources while optimizing for efficiency and impact.
  • Positive attitude, show concern for people and community, and demonstrate self-confidence, common sense, and excellent listening skills.
  • Takes a solutions-based, collaborative approach to drive change in work and navigate challenges.
  • Quick learner, eager to continually strengthen their understanding of Rethinks work.
  • Proficient in Google Workspace;
  • Experience with ideal to know Tableau, Adobe Photoshop, Canva, CRM, Squarepace, and other social media platforms is a plus
  • Must embrace the mission and core values of Rethink Food.

    • WHAT YOU BRING TO THE TABLE : Commitment to embodying our values of -

    Inventiveness : At our core, we are relentlessly curious about solving problems. As our name suggests, were a team of creative thinkers, but were also hands-on doers, challenging norms with humility to find practical solutions that can create lasting change.

    Vulnerability : Guided by an always be better mindset, we are a team that intentionally reflects on what we are doing well and where we need to improve. We hold ourselves and each other accountable, every day. No blame, no shame we just want to be sure were always doing the right thing.

    Thoughtfulness : Our vision for a nourished and thriving world starts with nourished and thriving individuals in each of our communities. Our work is centered on the needs of the people that bring our communities to life. We dont pretend to have all of the answers. We are committed to listening and learning in order to identify and scale solutions that ensure stable and reliable access to healthy food for all so each and every community can thrive.

    Kindness : At Rethink, we show up every day with empathy and compassion and believe everyone should be treated with dignity. Kindness goes a long way we are all about just being kind

    COMPENSATION

    The annual salary range for this position is $60k - $75k, depending on experience and education. We also offer a complete benefits package including medical, dental, vision, disability, life insurance, PTO, paid holidays, two weeks per year for an organization-wide office closure to recharge, a retirement plan, and a progressive parental leave plan.

    HOW TO APPLY

    While a degree, certification, and work experience are a plus, we recognize that other life and work experiences may also prepare you for this role. Additionally, research has shown that women and people from underrepresented groups may not apply for jobs if they do not meet 100% of the job qualifications. Please know that no candidate has 100% of the listed job qualifications. Therefore, we encourage you to apply for this position if you believe you can complete the responsibilities.

    Applications will be reviewed on a rolling basis. However, we have an immediate need to fill the position. Please submit your application online.

    Rethink Food is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, or other protected status. The organization is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.

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    Executive Chief Officer • New York, NY, US