Office Assistant - Part Time

Office Assistant

Vasion is looking for a part-time Office Assistant that exemplifies our core values and wants to be part of our growing team. We are committed to making digital transformation attainable to everyone by building an affordable, integrated SaaS solution that simplifies business processes. Vasion offers a flexible working environment for our 400+ employees across the world, including at our global headquarters in St. George, Utah, or in one of our other offices in the UK, Germany, and Lehi, Utah.

Role Overview

As an Office Assistant at Vasion, you'll play a key role in creating a smooth, welcoming, and well-supported office experience for our Lehi-based employees and guests. From managing supplies and vendor coordination to helping with team lunches and in-office events, your day-to-day will help shape the atmosphere and efficiency of the office. This is a highly visible and hands-on position that requires excellent organizational skills, comfort with shifting priorities, and a proactive, service-oriented mindset. You'll be the go-to person for all things office-related and an essential contributor to maintaining a professional, friendly, and productive environment for the in-person team. If you thrive in fast-paced, people-first environments and enjoy a variety of responsibilities that keep things running behind the scenes, this role is for you.

Responsibilities

• Manage break room and office supplies, ensuring the office is fully functional and accommodating for employees
• Act as the point of contact for building / facility needs as well as coordinate with vendors and facility management as needed
• Assist in planning, organizing, and coordinating events, conferences, and department gatherings
• Handle various administrative tasks such as expense reports, budget tracking, and other ad hoc requests
• Represent Vasion well in greeting customers, partners, candidates, and other guests who visit the office
• Act as a communication conduit for the office and foster a welcoming environment for in-office teams
• Manage office logistics to include catering (set up and clean up), stocking office supplies and pantry items, generally keeping the office space organized
• Be prepared to handle unforeseen challenges, adapt to changing priorities, and proactively find solutions to streamline processes and support efficiency
• Support employees in conference room setup for meetings, including ensuring needed technology (monitors, cables, video conferencing, whiteboards, etc.) is in place and functioning
• Perform other duties as assigned