Real Estate Assistant

Job Description

Job Description

We’re looking for a positive, talented, and goal-driven Real Estate Assistant and operational leader to support Olga Golovoko—a top-producing agent ranked in the top 1.5% nationwide and the #1 Keller Williams agent across Northern California and Hawaii. Based in Campbell, CA, this is a rare opportunity to step into a high-performance environment and become the steady force that keeps a thriving business running seamlessly. If you’re the type of person who thrives on saying, “I’ve got this!”—this role was made for you.

As the operational backbone of the business, you’ll provide executive-level support to the Lead Agent, deliver concierge-level service to clients, and ensure listings and transactions move smoothly from start to finish. You’ll take ownership of refining systems and processes, keeping everything efficient and organized. By managing the details and clearing distractions, you’ll empower the Lead Agent to focus on building relationships, winning new business, and closing deals. And you won’t do it alone—you’ll collaborate with marketing coordinators and a field assistant to help you succeed.

We Know You

You are a collaborator, leader, and master executor who brings urgency, ownership, and follow-through to every project. You thrive in an environment where you are trusted to own your role, not micromanaged, and your unparalleled organizational skills, attention to detail, and talent for prioritization ensure that no task ever slips through the cracks. Your resourcefulness and problem-solving abilities set you apart, and you approach challenges with a growth mindset, accountability, and a positive, upbeat attitude that keeps transactions on track, clients delighted, and the team informed. You deliver white-glove service, make collaboration seamless and enjoyable, and naturally elevate your team.

This is your chance to be the behind-the-scenes professional who makes it all come together. Join a high-energy, family-oriented team that values collaboration, integrity, professionalism, and celebrating success every step of the way.

Salary : $120,000 - $150,000 in addition to bonus opportunities

Benefits : Paid vacation, holidays, and sick leave. Contribution toward medical benefits,

and 401(k) with employer contribution

Hours : HYBRID SCHEDULE - Full-time, 40+ hrs, M-F (9-6) with some flexibility from time to time in the evenings and occasional rare weekends for emergencies.

Location : Campbell, CA. You live within a 40-minute commute of Campbell, CA. You have daily access to a personal vehicle that you can drive for work-related tasks. You have a driver’s license and you carry insurance.

Compensation :

$120,000 - $150,000 yearly

Responsibilities : What You’ll Do

• Executive Level Support – You’ll be the go-to support for the Lead Agent and keep her on track to ensure nothing falls through the cracks. From managing emails, calls, and calendars to delivering concierge-level client service, you’ll set the tone for a smooth and professional client experience.
• Operations Management – Optimize systems, refine processes, and coordinate with team members to ensure the business runs at peak efficiency. You’ll manage budgets, track invoicing, and monitor ROI across a variety of initiatives to drive results and support strategic growth.
• Client Care – Manage the database, nurture relationships with thoughtful communication, and deliver high-touch service before, during, and after transactions.
• Listing Management – Support listing appointments, coordinate vendors and home prep, manage disclosures, and ensure listings are market-ready.
• Buyer Transactions – Organize showings, set up searches, prepare offer packages, and assist with market analyses when needed.
• Transaction Coordination – Oversee contracts from acceptance to close, ensure compliance, and keep all parties informed every step of the way.
• Marketing Support – Collaborate with marketing, update materials, gather testimonials, and deliver consistent, polished communications.

Qualifications :

Experience and Technology

About Company

Olga Golovoko, ranked in the top 1.5% of agents nationwide and recognized as the #1 Keller Williams agent across Northern California and Hawaii , leads a high-achieving, collaborative team based in Campbell, CA. We pride ourselves on delivering white glove service, making data-driven decisions, and creating a culture where people love to work, clients become lifelong fans, and goals turn into reality.

This is your chance to be part of something bigger —a team that values accountability, positivity, and growth. Here, you’ll be supported, challenged, and inspired to reach new levels of success while making a lasting impact for clients and in your own career.