Human Resources Specialist Confidential

Job Title

Job Description

Basic Function and Representative Duties

BASIC FUNCTION : Perform a variety of specialized duties in the monitoring of certificated assignments and renewals to assure compliance with credential requirements; oversee the processing of applications and other documents to assure certificated personnel hold valid and proper credentials; serve as a technical resource to personnel; maintain confidentiality of sensitive and privileged information. REPRESENTATIVE DUTIES : ESSENTIAL DUTIES : Perform a variety of specialized duties in the monitoring of certificated assignments and renewals to assure compliance with credential requirements; assure credentialing activities comply with established guidelines, policies, regulations and procedures Oversee the processing of applications and other documents to assure certificated personnel hold valid and proper credentials; review, verify and evaluate transcripts, records and applications to determine eligibility for credentials Assure teachers and other certificated employees have proper credentials; monitor expiration date of credentials and assure employees meet current requirements for renewal; notify certificated staff of credential expiration dates and maintain current information on credential requirements Provide consultation and technical expertise to personnel, school site staff and various outside agencies concerning credential eligibility, requirements and procedures; respond to inquiries and provide information; advise out-of-state applicants regarding credentialing Monitor and review classroom assignments to assure credentials match assignment requirements; report discrepancies and compliance issues to appropriate agency or personnel Prepare documents and information relating to collective bargaining activities including employee relations and negotiations; maintain confidentiality regarding issues related to negotiations and other collective bargaining matters Compile information and prepare and maintain a variety of records and reports related to credential information, compliance issues and assigned activities; submit mandated reports to appropriate agency or personnel according to established time lines; compose related correspondence, letters, memos, forms and other documents as needed; prepare documents for Board approval Participate in the recruitment, screening and processing of new certificated personnel according to established procedures; place advertisements in appropriate media; collect and process various employment forms and applications; schedule appointments; prepare new contracts; forward new employee information to payroll and other departments Input a variety of employee information and other personnel data into an assigned computer system; maintain automated employee records and files; generate a variety of computerized lists and reports; assure accuracy of input and output data Maintain contact with outside organizations to assure personnel are current regarding credential requirements, rules and regulations; request data, reports and other information as needed Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software Communicate with personnel, school districts, colleges, universities, governmental agencies and various outside organizations to exchange information, coordinate activities and resolve issues or concerns OTHER DUTIES : Perform related duties as assigned

Knowledge and Abilities

KNOWLEDGE AND ABILITIES : KNOWLEDGE OF : Current laws, codes, regulations and rules related to credentialing California credential requirements and procedures Practices and procedures related to certificated personnel Operations, policies and objectives relating to personnel activities Organizational operations, policies and objectives Oral and written communication skills Technical aspects of field of specialty Modern office practices, procedures and equipment Interpersonal skills using tact, patience and courtesy Correct English usage, grammar, spelling, punctuation and vocabulary Record-keeping and report preparation techniques Operation of a computer and assigned software ABILITY TO : Perform a variety of complex technical duties in the monitoring of certificated assignments and renewals to assure compliance with credential requirements Oversee the processing of applications and other documents to assure certificated personnel hold valid and proper credentials Interpret, apply, explain and assure compliance with rules, regulations, policies and procedures Provide consultation to personnel, school site staff and various outside agencies concerning credential eligibility, requirements and procedures Maintain current knowledge of laws, rules and regulations governing credentials Verify and evaluate transcripts, records and applications to determine eligibility for credentials Compile and verify data and prepare reports Maintain various records Communicate effectively both orally and in writing Establish and maintain cooperative and effective working relationships with others Analyze situations accurately and adopt an effective course of action Operate a variety of office equipment including a computer and assigned software Meet schedules and time lines Plan and organize work Work independently with little direction Work confidentially with discretion

Education, Experience and Other Requirements

EDUCATION AND EXPERIENCE : Any combination equivalent to : associate's degree in human resources or related field and four years of experience in a human resources office including some credential-related experience

Working Conditions and Additional Information

WORKING CONDITIONS : ENVIRONMENT : Office environment Constant interruptions Interactions with dissatisfied, hostile and irate individuals PHYSICAL DEMANDS : Dexterity of hands and fingers to operate a computer keyboard Hearing and speaking to exchange information Sitting or standing for extended periods of time Seeing to read a variety of materials Bending at the waist, kneeling or crouching to file materials EXAMINATION INFORMATION : The first step in the examination process is the application screening and whether or not the candidate meets the minimum qualifications listed. The testing process may consist of a written exam; an oral exam; a performance exam; a structured interview (SI); a qualification appraisal interview (QAI); an evaluation of training & experience / education (T&E) and / or any combination thereof. ONLY the No Child Left Behind (NCLB) test requires and is mandated to have a passing score of 70 on each of the three parts of the test. All other tests will have a passing score set between 50 and 99 depending of a variety of factors affecting that specific recruitment. All candidates must pass the first examination process to be invited to the next step / test in the process. As the testing process consists of a minimum of two examination processes; the weight of each those processes may be determined at any step in the processes. Qualified candidates will be notified of the date, time, and place of the examination(s) / test(s). Candidates will be notified of the minimum pass points / test score for each examination and / or test in the examination process. OTHER : Proof of identification for completion of Form I-9, Employment Eligibility Verification, must be submitted at the time of processing for employment.

SALARIES : All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown in the posting and increases are granted at intervals based on anniversary date.