Program and Budget Coordinator

Program And Budget Coordinator

The Program and Budget Coordinator is an integral member of the Student Engagement team who serves as a resource for students and approximately 150 student organizations and provides support for leadership development and events and programs.

The Program and Budget Coordinator supports the Office of Student Engagement by carrying out the budgeting, accounting, and financial reporting for student organizations, campus events, and programs with an annual budget exceeding $2.5 million. The role works directly with student leaders, college staff, and external vendors to process financial transactions, maintain compliance with college policies, and ensure accurate records. In addition, the coordinator provides training, guidance, and day-to-day support to student leaders and student employees in managing financial and programmatic responsibilities.

This is a full time, benefits eligible, hourly position with a hiring range of $24.47 - $30.59 per hour.

Core Responsibilities :

• Coordinate all financial and business activities for the department and student activity fee use through the Student Government Association, student organizations, and collaborating departments.
• Collaborates with Supervisors to manage and monitor all finances (student fee money, gifts from donors, incremental, and endowed funds), totaling over 2.5 million annually, for student organizations (over 150) and activities, including approving and tracking expenditures, processing payments, reconciling accounts (over 325) and providing annual budget recommendations based on spending patterns and projected student fees.
• Provide logistical support to Office of Student Engagement for initiatives and campus-wide programming.
• Train and support student leaders in understanding budget guidelines, financial policies, and funding procedures.
• Maintain all financial records, budget control, and internal bookkeeping for the department, working with the College's finance department to ensure proper allocation, financial reporting, and alignment with College policy and manage all PCI Compliance.
• Manage relationships with vendors and external service providers to support student programming and facilitate the entire contract lifecycle, from requisition to closeout, including organizing student-submitted forms, coordinating with administrators to appropriately contract with external vendors, ensuring timely payment initiation, and maintaining communication with artists, agents, and vendors throughout the process.
• Coordinate and serve as Student Engagement liaison with support services (Facilities, Dining, Media Services, Global Ops, Public Safety, Event Management, Cashiers Office, LIS, Accounts Payable, and Mailing Services).
• Lead the planning, coordination, and execution of all Exploration Fundapproved events and projects, as well as the Winter Term Workshops program. Collaborate with campus partners (Events Management, Box Office, Facilities, etc.), selecting workshops and instructors, scheduling events, managing contracts and expenses, supporting student organizers, overseeing event promotion, creating the program catalog, and utilize project management tools to monitor progress across initiatives