Admin Tech III (No Per Diem)

Temporary Job Opportunity

This job is a full time position but is temporary in duration

Maintenance site - No Per Diem

Work Schedule 4, 9 hour days and 1, 4 hour day

Summary :

Keeping the site's filing system in order, assisting with implementation of new administration systems

Use of WebEDMS as well as knowing the filing style of the in-house paper filing system

Monitoring office supplies and ordering new items, furniture, appliances, toner, electronics, etc. as required

Through the Sam's club membership with company issued card Toner is ordered through the contract DuPont has with MY RICOH

Monitoring of custodial contractors to ensure office cleanliness and building appliances are in good working order

Ensuring site is kept clean and maintained Ms. Mattie does a great job keeping the site clean but not everything is left to her. Cleaning out the appliances and sink falls on the site admin and employees

Sorting and distributing incoming and outgoing mail

Checking the mail every other day and distributing it to the respected person. If the mail is not needed toss.

Management of site phone list and Outlook email distribution lists

Ensure everyone on site's information is in the phone list and whoever leaves is removed. Email distribution is handled by the personnel team.

Coordinating new employee PPE procurement

Issuing BootJack Vouchers and Rx eyeglass vouchers when requested

Supporting audit preparation and execution

Setting up the conf. room supplying office supplies, coffee, water and potentially lunch

Be present at the opening and closing meeting and be available for documentation questions.

Purchasing as needed and paying some vendor invoices

Like office name plates and packaging labels go through specific venders

Submitting expense reports to track business credit card expenses (e.g., team lunch)

Any purchased made with the company card goes in and expense report that is sent to Tony then off to be approved from DuPont's corporate team to be paid to the bank. All expense reports are due by the end of the month. Have through comments less likely to be denied.

Planning and execution of on and off-site events

Any events cook outs, holiday parties, what have you plan, set up, and tear down. Keep an eye on the fridge to toss anything that has been left for 5 days. If the event was a Thursday toss end of day Monday.

Organizing and coordinating staff and external meetings

If there is a meeting located off-site, preparing, planning meals, supplies, and tasks.

Assisting with travel arrangements, meeting room bookings, visas, etc.

Off-site DuPont visitor comes arrange hotels and rental cars if they haven't already, set up a "welcome to the site" meeting with security (Marty) and safety (Jane) first before the tour of the site with leadership prior to the event taking place in the conference room.

Protecting the organization's value by keeping information confidential

Don't share information you will be attending meetings as the only contractor in DuPont topic meetings, don't share the information you receive especially when if being confidential is mentioned.

Assisting with site communications

Emails, teams messages, flyers

Own and manage controlled documents and associated updating, routing, and approval processes including MOCs.

Main responsibility Documents are ever changing this task is what keep you the busiest.

Own and maintain controlled document storage, routing, and approval system.

WebEDMS once the document is approved through WebMOC it is sent to WebEDMS the search engine for approved controlled documents in the Cooper_River file share.

Ensure controlled documents are reviewed and approved on-time.

Sending out reminder emails to individuals who still need to review or acknowledge documents.

Ensure relevant versions of documented information is available at the point of use, ensuring obsoleted documents are no longer accessible, and record retention policies are enforced.

If a runsheet is changed updating the runsheet in the file share as well as in the filing drawer in the clean room.

Training of site personnel in document management system and processes

Hosting meeting for training individuals who have a harder time processing the information and putting it into action.