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HR and Systems Coordinator

HR and Systems Coordinator

InterSystemsBoston, MA, US
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InterSystems’ Global Human Resources team supports more than 2,000 employees across 30+ countries. We are seeking an HR and Systems Coordinator to join our North America (NOAM) HR team, which supports approximately 900 employees. In this role, the HR and Systems Coordinator will play a key part in delivering HR support with a focus on HRIS, onboarding, benefits, and day-to-day HR operations.

Key Responsibilities

Onboarding

  • Manage pre-hire communications and logistics with new hires, international transfers, managers, and support groups (Recruitment, Tech Services).
  • Assist with new hire orientation
  • Administer new hire survey and coordinate new hire luncheons.
  • Create and maintain personnel files and databases.
  • Coordinate intern orientation and intern extensions.

Benefits

  • Respond to Tier 1 employee inquiries regarding benefits, perks & wellness, PTO, and policies / procedures.
  • Support benefits reporting, auditing, and billing.
  • Maintains and updates required labor postings and displays.
  • Assist with annual renewal and open enrollment for benefit plans.
  • Manage state mandated PTO requirements and terminated employee PTO payout.
  • Upload Job descriptions to Workday.
  • Coordinate perks and wellness programs, including onsite events and educational webinars (Flu Shot Clinic, Benefits Fair)
  • Manage data entries in Workday HRIS and other databases / systems, including hire, term, job change, etc.
  • Maintain Workday HRIS inbox items and administrative Workday tasks.
  • Generate periodic and ad hoc HRIS reports, including weekly, monthly, and month-end reports.
  • Support managers to manage contractor onboarding and access.

    • HR Operations & Administration

  • Change management actions, including creating forms, updating exchange rates, securing approvals and entering changes into Workday.
  • Coordinate HR and manager training events.
  • Maintain and update HR department website and SharePoint pages.
  • Process HR department invoices and expenses.
  • Order and manage HR office supplies; sort and deliver HR mail.
  • Assist with creation of PowerPoint presentations, HR templates, memos, and policies (including monthly communication calendar).
  • Respond to employment verification requests and draft verification letters.
  • Provide phone support for the Director of HR.
  • Assist in coordinating Immigration related tasks and postings
  • Deliver and organize milestone anniversary coins.
  • Assist with special projects as needed.
  • 1 - 2 years of HR experience
  • Previous HRIS experience a plus (Workday)
  • Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
  • Excellent attention to detail and follow through
  • Ability to multi-task and reprioritize tasks as needed
  • Customer service-oriented attitude, including flexibility, and collaboration
  • High degree of discretion and professionalism
  • Strong organizational, interpersonal, and communication skills
  • Bachelor’s degree required
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