Administrative Assistant

Job Description

Job Description

Office Admin / Accounts Assistant enters and provides detailed quality reports in QuickBooks and MS Excel to the Office Administrator and Bookkeeper. Position requires data entry, processing and closing monthly accounts, run and reconciles various month-end reports and preparation of draft management accounts.

Additional responsibilities for this position include :

Sales Invoices & Receipts

Credit Cards Reconciliation

Petty Cash Reconciliation

Assisting the management team with any accounts queries

Covering when team members are on annual leave

Exercise judgment and vigilance in chasing overdue debt, including sending out reminder letters in accordance with Company policy

Monitor customer payment trends to target customers who are frequently outside of terms

Weekly status reporting of debtors including analysis on outstanding invoices vs terms

Management of the month-end Sales Ledger closure in accordance with defined timelines, including reconciliation to the Nominal Ledger and running of Aged Debtor listings

Desired skills for accounts assistant include :

Microsoft Office - MS Excel, Word, Powerpoint

QuickBooks

Debits and Credits

Equivalent combination of education and experience

Desired experience for accounts assistant includes :

To support the Management Accountant in forecasting future cash inflows based on aged debtors and information from across the business

Monitoring purchase Ledger, ensuring invoices are processed correctly and paid in accordance with company policies

Principle point of contact for supplier queries and regularly reports problems to Management accountant

Reporting on a weekly basis on the status of Debtors and Creditors.

Supporting Management Accountant with identifying and adjusting ledger entries.

Assists with End of Month process.

Assist with the filing and organziation of store / office paper work.

Job Types : Full-time, Part-time

Pay : $17.00 - $18.00 per hour

Expected hours : 32 – 40 per week

Benefits :

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Schedule :

• 4 hour shift
• 8 hour shift
• Monday to Friday

Work Location : In person