Finance & Operations Coordinator

Oscar de la Renta is looking for a Finance & Operations Coordinator to own the PO-to-pay process for Cost of Goods (COGS) and Samples, drive 3-way match discipline, obtain invoice approvals, and coordinate with vendors. The candidate will sit on the Finance team and have close partnership with Design, Production, and Warehouse teams. Reporting to the Controller, this role will be in office Mon-Fri and based in our midtown Manhattan corporate office.

Responsibilities

• 3-way match ownership (PO / Receipt / Invoice) : Ensure accurate matching for all COGS invoices; resolve variances with Inventory and Production.
• PO lifecycle control : Track POs from issue to receipt; reconcile confirmations, ship dates, and invoices; initiate PO changes (e.g., SKU updates, quantity / price changes) and route for approval per policy.
• Samples PO creation : Create POs for Samples, ensuring proper coding (GL, cost center, project / season).
• Samples invoices : Collect approvals, validate back-up (packing lists, sample logs), and post timely each month.
• Discrepancy resolution : Investigate shortages / overages, returns, and SKU substitutions; coordinate debit / credit memos with vendors and Inventory; document root cause.
• Vendor communications : Serve as day-to-day AP contact for domestic and overseas factories; reconcile statements, request missing docs, and communicate remittance details.
• Data stewardship : Maintain item / SKU and vendor master attributes used for purchasing and matching.
• Compliance & controls : Follow approval matrices, segregation of duties, and documentation standards; retain files for audit; escalate exceptions.
• Ad hoc & continuous improvement : Build trackers / dashboards, pilot process improvements (e.g., vendor invoice portals, EDI), and support ad-hoc analysis.
• KPIs : Held to key metrics such as match rate and month-end close timing.

Qualifications