Recreation Office Coordinator

Recreation Office Coordinator

The Recreation Office Coordinator provides excellent customer service while performing and / or overseeing a variety of clerical duties to support the day-to-day activities of a recreation facility requiring a thorough understanding of clerical processes and appropriate program, facility and City procedures and policies.

Application Deadline : Thursday, October 16, 2025, at 5 p.m. P.T.

Accepting Online Applications Only

Classification : Recreation Office Coordinator

Salary : $26.28 - $32.69 hourly / $54,662.40 - $67,995.20 annually

Department, Division : Library, Recreation and Cultural Services / Recreation

Union Representation : American Federation of State, County and Municipal Employees (AFSCME)

Work Location : Petersen Barn, 870 Berntzen Rd, Eugene

Schedule : Monday Friday, between 8 : 00a.m.-5 : 00p.m. with occasional evenings and weekends per business need.

Benefits : The City of Eugene offers robust and competitive benefits. For more information, select the Benefits Tab, or view benefits summaries.

Bilingual Pay Benefit : This position qualifies for up to an additional 5% of base salary for bilingual pay. Please see "Supplemental Information" at the end of the posting for more information.

Living & Working in Eugene : Information about living in Eugene, how the City of Eugene operates, and more can be found on our website.

Examples of Duties Performed

Duties may include but are not limited to the following :

• Ability and experience organizing, processing, and sharing appropriate information about programs, staffing, and communicating office information in a timely and efficient manner.
• Ability to process daily cash reconciliation, accounts receivable and accounts payable with a high level of attention to detail and a high level of accuracy. Provide excellent customer service while multi-tasking and completing routine office responsibilities.
• Ability to appropriately gather sensitive information from patrons, assessing and sharing information with inclusion staff as needed.
• Tasks include and are not limited to front desk reception, interacting with and providing patrons and staff with program information and registration, tracking program activity and facility rentals.
• The Recreation Office Coordinator receives supervision from a Recreation Program Supervisor; although this position does not have supervisory responsibilities, he / she may direct the work of temporary employees or other clerical staff.
• Perform and / or oversee a variety of clerical tasks to support facility activities, such as front desk reception, program information and registration, program activity tracking, and facility rentals; assist customers and patrons with requests for information.
• Train temporary employees and volunteers in activities involving front desk coverage during regular facility and rental hours, rental scheduling, and other clerical support duties; review and monitor assigned activities; may participate and provide input in hiring and performance review processes for temporary employees. Process accounts payable and receivable; monitor and track payments; process purchase orders and requisitions; assign appropriate codes to transactions.
• Reconcile program registration and rental income; make deposits; issue and track refunds and cancellations; track income for specific program areas; monitor contracts.
• Maintain and account for petty cash funds; including distribution and replenishment of funds. Approve, process, and track scholarship, and other assistance programs available to patrons.
• Process and monitor payments for facility expenditures; purchase supplies and maintain inventory.
• Perform other clerical duties, such as typing correspondence, sorting mail, establishing and maintaining office files, and maintaining office equipment. Track and prepare financial and activity statistics as requested; assist with the creation reports.
• Perform and / or assign the data entry for a variety of financial and recreation activity tracking systems.
• Sets up, formats and maintains routine spreadsheets to track data and perform simple tabulations / calculations; updates data.
• Assist with program descriptions for the recreation guide; write short news releases on upcoming events; may draft flyers and leaflets, and compile and edit newsletters.
• Provide input for registration and facility processes and procedures; design forms and tracking processes; maintain manuals and procedure guides.
• Attend meetings : may take and type meeting minutes.
• Actively supports and respects diversity in the workplace.
• Perform other related duties as required.

Qualifications

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.

Minimum Qualifications

Experience

Two years of full-time general office experience.

Education

High school diploma or G.E.D. equivalent

Preferred experience

Background

Must pass a background check.

License or Certificate

First Aid / CPR certificate or ability to obtain within six months.

The ideal candidate will have the following knowledge, skills, and abilities

Knowledge

Skills and Abilities

Supplemental Information

Working Conditions

Work in this class is done generally in a Community Center or Aquatic Facility environment. May be required to sit, keyboard, write, hear and speak for extended periods. May be required to stand frequently or for extended periods. Work includes operating a variety of office equipment.

Bilingual Pay Benefit

Per the AFSCME contract, the City shall pay an employee an additional 5% for a required intermediate or advanced level competency. To qualify for bilingual pay, the employee must have demonstrated fluency in the required language and successfully pass a fluency examination administered by the City's Employee Resource Center division.

Eligibility List

This posting may also be used to establish an eligibility list of applicants for future vacancies. Candidates that are placed on the eligibility list will be notified via email which will include the duration of the list and how notification of call up will occur.

What to Expect from our Selection Process

Applicants are screened based upon their relevant knowledge, abilities