Client Specialist III

Job Description

Job Description

The Client Specialist III position is responsible for assisting Relationship Managers, Portfolio Officers, and Managers with the overall administrative functions and responsibilities of developing and maintaining a portfolio of commercial loans and accounts, while enhancing the customer experience with servicing their needs within that portfolio (services, deposits, loans, etc.).

Duties and responsibilities include :

• Work closely with Relationship Managers and Portfolio Officers and facilitate loan processing and other general service requests : a) Resolve customer inquiries and service requests with accounts and loans; b) prepares account maintenance forms; c) process loan payments / debit instructions; d) receives and forwards loan documents to support areas for processing pay-off, estoppel requests and satisfaction of mortgages; e) Collects fees for 3rd party services; f) Notifies customer of renewal status due and provides list of required financial information; and g) prepare reports and monitor overdrafts;
• Assist Relationship Managers and Portfolio Officers in conducting the customer “onboarding” efforts, including any ongoing servicing items, such as : a) Ensure auto debit is set up; b) Ensure real estate tax and insurance escrow (if applicable) is properly set up; c) Engage Treasury Management Department to set up bank’s treasury products (Online Banking, Remote Deposit Capture, etc.) for the customer. This includes general overall support when necessary with loan closings and interaction with the customer, if / when necessary;
• Gather / review corresponding loan / credit documentation pre and post closing and to prepare all required forms, legal searches conducted via Internet access, update credit files and prepare all corresponding checklists, etc.;
• Responsible for opening depository accounts and maintenance, which includes proper processing and collection of related forms and documents;
• Perform common administrative tasks and handle both internal and external correspondences such as answering phone calls and emails within a timely manner. This includes preparing FedEx mailings, obtaining stamps or signature, tickets, and internal transfer requests. This may include scheduling and coordination of Relationship Manager, Portfolio Officers, and / or other Manager functions and tasks to assure smooth operational flow;
• Upload and clear tracking exceptions such as site visit reports, annual reviews, financial reports, etc. to maintain asset quality;
• Monitor and manage overdrafts and past-due reports, which may include calling the customers;
• Confirm wire(s) with customers, pursuant to fraud alert notifications, where applicable;
• Prepare minimum balance covenant certificates;
• Prepare the BSA / compliance package for internal review. This includes organizing, collection, and review of all formation documents, including but not limited to operating agreements, partnership agreements, good standings, articles of incorporation / organization, certificate of formation, copies of trusts, pertaining to each and all entities included in the organization chart of the customer. This involves assisting Relationship Managers and Portfolio Officers with the investigation of BSA issues;
• Organize detailed Organization Chart either provided or prepared along with preparing Adverse Media and Lexis Nexis;
• Review post-closing loan documentation collection and verification to maintain adequate quality controls;
• Process invoices from vendors and retrieve proper approvals to submit to accounts payable. Follow up with accounts payable to ensure that payment to vendors have been issued.

Minimum Education and / or Certifications Requirements :

Bachelor’s Degree required or pursuing a Bachelor’s degree

Formal credit training is a plus

Minimum Work Experience Requirements :

3+ years of experience as a Lending Administrative Assistant

Technical and / or Other Essential Knowledge :

Banking regulations, loan documentation including mortgages. Basic analyzing Financial Statement knowledge

Proficiency using Microsoft Office 365 products including MS Word, MS Visio, MS Excel, MS Teams, and MS PowerPoint