Invoice Voucher Examiner

Overview

The Opportunity : Join the Bureau of the Comptroller and Global Financial Services (CGFS), Department of State (DoS), in Charleston, SC for a 1-year temporary assignment supporting the Office of Payables and Receivables. As an Invoice Voucher Examiner, your primary responsibility will be to review invoice packages and create payment vouchers in the financial system, ensuring documentation accuracy and compliance prior to certification.

Day-to-day Job Responsibilities

• Apply relevant regulations and procedures to review and process vouchers and invoices
• Examine financial documents for accuracy, completeness, and compliance
• Examine for accuracy, adequacy of documentation, compliance with regulations, and justification of vouchers, invoices, claims, and other requests for payment for : (1) Goods and services provided to or by the Government; (2) Satisfaction of breach of contract or default in fulfilling contractual obligations; (3) Other transactions when such examination is not classifiable elsewhere
• Identify and resolve discrepancies by contacting the submitting unit
• Provide professional support to stakeholders via email, phone, and Teams
• Ensure compliance with Prompt Payment Act and financial policies
• Enter and process transactions into DoS financial systems
• Validate voucher details against authorizations, receipts, and acceptance records
• Analyze payments related to IQCs, purchase orders, fixed-fee, and cost-reimbursable contracts
• Perform quality control and maintain tracking and reconciliation for vendor payments
• Complete administrative tasks such as coding, filing, and data verification
• Support and uphold ISO 9001 quality management principles
• Perform other duties as assigned

Minimum Requirements

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Work Schedule

The employee will work an 8-hour shift, Monday - Friday between 6 : 00 am to 6 : 00 pm with a non-compensated 45-minute lunch. Additional hours may be required and must be authorized by the Project Manager and Federal Leadership. This is a 100% on-site position.

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