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Secretary Level 2
Secretary Level 2Ferris State University • Big Rapids, Michigan, United States
Secretary Level 2

Secretary Level 2

Ferris State University • Big Rapids, Michigan, United States
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Position Title : Secretary Level 2

Location :

Big Rapids (Main Campus)

Department :

32000 - CHP Deans Office

Advertised Salary :

$18.09-$22.65; Hourly rate pursuant to the FSU and CTA / MEA-NEA Agreement

Benefits :

Please see the following link for a list of benefits offered with this position.

Clerical Tech Association (CTA)

FLSA : Non-Exempt

Temporary / Continuing :

Continuing

Part-Time / Full-Time :

Full-Time

Union Group :

Clerical-Technical Association (MEA-NEA)

Term of Position : 12 Month

At Will / Just Cause :

Just Cause

Summary of Position :

The College of Health Professions seeks applications for a Secretary level 2. This position provides responsible, independent secretarial support within established college and departmental policies and procedures. The anticipated start date for this position is September 2025. However, this is an estimated date and can be revised if needed.

Position Type : Staff

Required Education :

  • Satisfactory completion of two years college or equivalent; business / technical schooling.
  • The requirements listed are representative of the knowledge, skill, and / or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of full-time related work experience equals one year of education.

Required Work Experience :

  • Two years full-time secretarial work experience to include bookkeeping, and public contact. Two years part-time is equivalent to one year full-time.
  • Required Licenses and Certifications :

    Physical Demands :

  • Office Environment
  • Carrying
  • Moving
  • Reaching
  • Sitting
  • Twisting
  • Repetitive movement
  • Additional Education / Experiences to be Considered :

  • Higher education or K-12 office experience.
  • Travel software and Microsoft Office Experience.
  • Essential Duties / Responsibilities :

  • Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures.
  • Assist students with registration, drops and adds.
  • Coordinate activities with other departments.
  • Coordinate special departmental functions such as recruitment activities, graduation, meetings, conferences, workshops, seminars, athletic and fundraising events, by scheduling facilities, preparing agendas, and arranging for services and equipment.
  • Support, promote, and develop university student enrollment and retention initiatives.
  • Establish and maintain filing and recordkeeping systems.
  • Independently answer routine correspondence. Draft non-routine correspondence for review and approval of supervisor.
  • Input, retrieve, download and output information utilizing a computer to access various software programs and systems.
  • Interview, recommend for hire, train and direct student employees.
  • Perform any / all duties as defined in the Secretary, Level 1 position description.
  • Perform bookkeeping / recordkeeping / calculations for such things as employee assignments, faculty load report, departmental budget expenditures, encumbrances, balances and reconciliations, and deposits. Monitor department budgets.
  • Perform duties related to auditing student scholastic records, checking graduation applications, determining honor status.
  • Prepare and maintain information for such documents as correspondence, memos, reports, etc. using computer software such as word processing, spreadsheet, database and file management.
  • Research information as background for incoming and outgoing communications.
  • Verify scheduling of course offerings, classrooms, and laboratories.
  • Maintain the confidentiality of designated information.
  • Reports to immediate supervisor.
  • Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty and staff to thrive authentically.
  • Any other duties assigned within the position classification area.
  • Marginal Duties / Responsibilities :

  • Attend meetings and conferences in absence of supervisor.
  • Provide back-up assistance for other clerical positions and perform routine office support duties.
  • Skills and Abilities :

  • Communicate effectively with a variety of students, faculty, staff, and visitors in a variety of situations.
  • Input, retrieve, download, merge and output information from software programs and systems.
  • Interpret student problems and direct students to the proper resource.
  • Operate a variety of office machines and equipment such as computer, multi-line telephone and copier, to include making minor adjustments (requires some mechanical aptitude).
  • Perform basic mathematical operations with accuracy.
  • Plan, organize and make sound judgments and decisions.
  • Use computer software such as word processing, spreadsheets, and database.
  • Utilize the rules of proper grammar, correct spelling and punctuation, and correct arrangement of information.
  • Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
  • Required Documents :

  • Cover Letter
  • Resume
  • Unofficial Transcript 1
  • Optional Documents :

    Special Instructions to Applicants :

    Unofficial Transcript 1 (REQUIRED) : Applicants must attach a copy of unofficial transcript showing satisfactory completion of two years college coursework if applicable as described in the Required Education section. If you do not have a transcript reflective of at least two years of college coursework, please write a justification explaining how your work experience is equivalent to the required education and attach that justification in lieu of the transcript. Transcript must include : Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript (if applicable).

    Initial Application Review Date :

    September 8, 2025

    Open Until Position is Filled? :

    Yes

    Posting Close Date : EEO Statement :

    Ferris State University, an Affirmative Action / Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University's Policy on Non-Discrimination, visit : Ferris Non-Discrimination Statement.

    Click here to learn more about working at FSU and KCAD.

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    Secretary • Big Rapids, Michigan, United States

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