Administrative Coordinator

Executive Coordinator – Contract-to-Hire (Remote, US – Central / Eastern Time Zone)

Location : Remote (Must reside in Central or Eastern Time Zone, U.S.)

Employment Type : Contract-to-Hire

Contract Duration : 3 Months (with strong intent to convert to Full-Time)

Travel : No travel during contract. Occasional travel (approx. 5%) after full-time conversion.

Industry : Healthcare (experience not required)

About the Role

We are seeking a highly experienced Executive Coordinator to support senior leaders (VP-level and above) in a dynamic, matrixed organization. This role is part of a lean and collaborative administrative team supporting our Central Zone leadership, including a newly appointed Zone General Manager.

This is not an entry-level role — we are looking for a senior-level administrative professional who brings experience, judgment, and the ability to operate with limited information in a fast-paced, executive environment. The role requires the ability to manage multiple leaders, communicate with confidence, and take ownership of priorities while staying flexible to the evolving needs of the team.

Key Responsibilities

• Provide daily administrative support to 4–5 executives , including Vice Presidents and the Central Zone General Manager.
• Manage complex, high-volume calendars across multiple time zones (primarily Central and Eastern).
• Schedule internal and external meetings, prioritize requests, and resolve conflicts independently.
• Coordinate occasional team offsite logistics , including venue booking, meals, and vendor coordination (small-scale events only).
• Book travel through Egencia / American Express GBT (as needed — some executives self-manage travel).
• Act as liaison between executives and internal / external stakeholders, including other admins and cross-functional leaders.
• Support ad-hoc administrative projects (e.g., invoice submissions, purchase orders via Workday, shared calendar updates).
• Provide backup coverage for other executive coordinators during PTO or peak periods.
• Proactively anticipate executive needs and bring solutions, not just questions.

Qualifications

Must-Have Requirements

Nice-to-Have (Preferred, Not Required)

Tools You’ll Use

Work Environment & Team Structure

Travel Requirements

Interview Process

We take a conversational, real-world approach to interviews — no generic Q&A.

Expect to discuss real experiences : how you've managed executive relationships, handled competing priorities, and navigated complex environments.

Contract-to-Hire Details

What Success Looks Like

Important Notes

How to Apply

Submit your resume with a brief summary of :