Accountant I

Accounting Professional

Professional level in accounting under general supervision requiring considerable knowledge of accounting, public budgeting and finance to perform professional accounting and budgeting tasks in Business Services. Ability to work independently; understand and analyze fiscal activities and utilize county accounting software to carry out various routine and non-routine assignments.

Summary of Job Duties :

Creates receivables and invoices for amounts owed to Business Services for payments to Fiscal Services. Enters data into accounting software, updates excel spreadsheets to track billing and payments and monitors customer accounts. Corresponds with program staff to update and troubleshoot accounts. Accepts customer payments including cash, checks, and credit cards (PNP), and reconciles accounts monthly.

Administers Gas Card / Bus Pass program for Workforce Development. Tasks include ordering and distributing cards to program staff, data entry into Excel and county accounting system, preparing Journal Vouchers, Internal Transfers, and entering data into the County Finance Information System (CFIS). Performs monthly gas card / bus pass audits with various divisions within Workforce. Maintains card stock in department safe and maintains all accounting records for the program.

In charge of inventory for all Business Services divisions. Conducts physical audit of items on the inventory list of each respective division. When required, adds, removes, or modifies inventory equipment in county accounting system.

Prepares Purchase Requisitions (PR) for Business Services. Reviews requests for completeness, verifies funding availability, and enters documentation into county accounting system. Ensures that PR is approved into a Purchase Order and distributes approved purchase order(s) to applicable staff. Verifies availability of funds, reviews submissions for disbursements for invoices received. Responsible for Amazon ordering for all Business Services divisions. Backs up Payroll when necessary. Orders supplies for department. Provides Customer Service.

Analyzes fiscal activities of assigned departments (e.g., ensures actual spending is consistent with proposed spending plans, provides data for forecasts concerning spending patterns to ensure departments will not overspend appropriations and provides information for recommendations of appropriate action with respect to proposed expenses, assists and advises departments concerning general fiscal matters and state procedures).

Assists department in preparation of budgets, reviews budget requests in accordance with policy / budget guidelines, reviews proposed spending plans and / or revenue projections for future periods, conducts financial reviews as part of special projects / plans for departments to determine financial impact and makes recommendations concerning possible improvements, audits weekly budget amendments to assure accuracy of data input to financial system, completes necessary reports and publications.

(Performs Related Duties as Required)

Minimum Qualifications and Requirements :

Completion of graduate major program course work in public or business administration or related area and one (1) year of experience in public budgeting or finance or completion of undergraduate major program course work in public or business administration or related area and three (3) years of experience in public budgeting or finance; OR alternative, equivalent evidence of the Minimum Class Requirements.

Supplemental Information :

Driving Requirement : Must maintain a current, valid United States driver's license with an acceptable driving record.