Administrative Services Officer 2 - Fire

Administrative Services Officer 2 - Fire

Salary : $54,699.00 Annually

Location : Nashville, TN

Job Type : Full-Time Civil Service

Job Number : 26066E

Position Description

The Administrative Services Officer 2 is a Civil-Service position with the Nashville Fire Department. The incumbent participates in a variety of administrative services essential to direction and operation of a department. Performs related duties as required.

This recruitment will be used to fill multiple positions within the Nashville Fire Department.

Typical Duties

• Processes payroll.
• Assists vendors and general public with inspection / investigation reports, permit applications and related documents.
• Processes and maintains personnel or other vital records.
• Processes permits, alarm registration for the Fire Marshal's Office.
• Assists with improving workflow in office operations.
• Maintains crucial records and disseminates information, as necessary.
• Participates in coordination of various administrative programs.
• Participates in development of financial, personnel, safety, and / or material acquisition programs.
• May devise office forms.
• May prepare requisites and approve purchase orders.
• Answers and re-routes all incoming telephone calls.
• Provides customer service.
• Researches public records requests.
• Maintains electronic filing system.
• Processes credit card payments.
• Reconciles accounts receivable reports.
• Prepares related reports as needed.
• Processes R12 HR Activities.
• Monitors staffing software (TeleStaff) for work code issues.

Minimum Qualifications

Bachelor's Degree plus one (1) year of professional experience in an administrative, financial, technical, or related field.

Additional experience may be considered in lieu of education (1 : 1 Ratio)

Candidates with accreditations earned in a foreign institute are encouraged to apply.

Note : Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.

Preferred Experience, Knowledge, Skills, and Abilities

Experience using the following software Microsoft Office Products and Chrome / Edge

Knowledge of office management and organizational methods

Experience using Desktop / Laptop computers, printers / copiers / scanners / fax machines

We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles.

Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.

Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640.