SECRETARY II - WORKFORCE DEVELOPMENT

SECRETARY II - WORKFORCE DEVELOPMENT

EAMC MISSION

At East Alabama Medical Center, our mission is high quality, compassionate health care, and that statement guides everything we do. We set high standards for customer service, quality, and keeping costs under control.

POSITION SUMMARY

Provides administrative and secretarial support for the daily operations of the Auburn Educational Center and the Workforce Development (WFD) department. Effectively communicates information via phone and email in a timely manner to students, staff, and / or customers. Greets all incoming visitors and assists and / or directs to appropriate classroom, as indicated. Assists with the preparation of meetings housed in the Auburn Education Center and reporting attendance from meetings. Coordinates a variety of programs and / or activities, ensuring availability of classrooms and / or equipment, and posting classroom schedules daily. Manages scheduling and calendar coordination for LPN classes, training sessions, simulations, and meetings. Schedules and coordinates agreement signings for WFD programs and apprenticeships; including notarizing agreements. Takes payments for Scholarship Database collections per the advisement of WFD Coach & Grants Coordinator and WFD manager and ensures accurate and timely completion of transactions / deposits. Coordinates inter-departmental mail pick-up and delivery. Maintains organized records of WFD programs including, but not limited to applications, transcripts, and manager referrals. Assists with Job Shadowing orientation and coordination with requested departments for the shadowing experience. Has a working knowledge of computer applications and assists staff with handouts, flyers, and other needs, as identified. Evaluates situations (e.g. involving other staff, students, leaders, the public, etc.) for the purpose of taking appropriate action and / or directing appropriate personnel for resolutions. Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) and ensures availability of items.

POSITION QUALIFICATIONS

Minimum Education

High School Diploma or equivalent.

Minimum Experience

Office or secretarial experience

Proficient in using basic Microsoft Office tools, including Word for document creation, Excel for data entry, Outlook for email communication, and PowerPoint for simple presentations

Required Registration / License / Certification

Notary Public within 6 months

Preferred Education

Business school or college coursework preferred.

Preferred Experience

Two years relevant office experience.

Preferred Registration / License / Certification

N / A

Other Requirements

N / A

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