Project Accounting Administrator

Job Description

Job Description

Employment Type : Full-Time

FSLA : Salary / Exempt

Division : Finance

Department : Project Accounting

Reports to : Project Accounting Manager / Director of Project Accounting

Supervisory Duties : No

As the Project Accounting Administrator, you will provide essential administrative and financial support to the Project Accounting Department. Reporting to the Project Accounting Manager and / or Director of Project Accounting, you will assist with a variety of accounting tasks to help ensure the accuracy and efficiency of project financial operations.

This role is key to supporting daily accounting functions such as certified payroll, accounts payable processing, document management, and vendor communications. You will work closely with Project Accountants and other team members to help maintain compliance, streamline workflows, and keep financial documentation organized and audit-ready.

Responsibilities / Essential Functions

• Collect, review, and submit certified payroll reports for multiple construction projects, ensuring accuracy and compliance with regulatory requirements.
• Maintain clear and professional communication with vendors and project teams to support timely resolution of accounting-related inquiries.
• Assist with weekly check runs, including invoice stamping, document scanning, and mailing of payments.
• Provide general support for the Accounts Payable process, including invoice entry and follow-up.
• Support Project Accountants with a variety of administrative and accounting-related tasks as needed.
• Organize and manage financial documents and records to ensure accessibility, accuracy, and audit readiness.

Key Skills

Required Experience