Contract Administrator

Job Description

Job Description

Position Description :

• Coordination with project management personnel to develop and prepare procurement packages for the selection of general contractors and professional services providers. Related change management activities may or may not be included.
• Management of a variety of competitive bidding / selection processes for construction and / or professional services, from planning through award including direct responsibility for all administrative functions (i.e preparing procurement documents, addenda, evaluation materials, approval documentation, award documentation, contract documents).
• Management of the pre-qualification processes for professional and / or construction services firms (i.e. Architectural, Environmental, and small Construction Services). This would include the following activities : Preparation of Request for Qualifications (RFQ) packages in conjunction with Subject Matter Experts (SME); Leading pre-submittal instruction meetings; Coordination of Request for Clarifications (RFC) and issuance of Addenda; Conduct responsiveness reviews of submitted Statements of Qualifications (SOQ); Coordination and facilitation of the evaluation process; Coordination of post award submittals; Prepare awarded Contracts and coordinate execution.
• Based on workload and department resources, at the sole discretion of the department supervisor, a variety of tasks and responsibilities may be assigned and or changed over time to best serve the needs of the District.
• Strict adherence to policies, procedures, templates, and applicable laws is a daily part of this role.
• Reporting, tracking, and quality control for assigned procurements processes.
• Responsibility for multiple concurrent procurement processes with various stakeholders.
• This is a heavily administrative role, and applicants should understand this would not include supervising others performing these functions.
• This role requires a high level of attention to detail and compliance under the scrutiny of consistent audits both internal and external, accordingly applicants should strongly consider whether this would be a good fit.
• The current work policy is four days in the office with one remote day per week. The work schedule, including remote day selection, is subject to department supervisor approval. Current policy is subject to change at any time.

Minimum Required Qualifications :

1-3 years of experience relevant to the position description.

Knowledgeable of standard contract terms and conditions.

Proficient with Microsoft Excel, Word, and Adobe Acrobat.

Demonstrate a reliable, responsive and positive work ethic with the highest degree of integrity.

Must be detail-oriented and organized.

Must be a fast learner and logical thinker.

Must be focused on quality and accuracy.

Excellent communications skills, both written and verbal.

Ability to accurately track and report status when managing concurrently running projects.

Preferred Qualifications :

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