Administrative Assistant (Full Time)

Administrative Assistant

Performs administrative and office support activities for multiple managers. Functions as the initial point of contact via main municipal phone line and in-person for the municipal administrative offices; greets guests, provides requested information or directs calls to the appropriate office.

Works hours : 8 : 30 a.m. to 5 : 00 p.m., Monday through Friday. Excellent medical, dental, vision and retirement benefits provided.

Essential job functions include :

• Functions as the initial point of contact via main municipal phone line and in-person for the municipal administrative offices; greets guests, provides requested information or directs calls to the appropriate office.
• Exhibits polite and professional communication via main municipal phone line, email, and mail. Responds to questions or transfers calls to proper extension.
• Greets, announces, and provides general support and direction to visitors, including via a video kiosk.
• Provides administrative support such as word processing, filing, copying, scanning, etc., to the Planning, HR, and Commercial Districts' Offices.
• Implements special projects for the Commercial Districts Manager.
• Assists the HR Manager with scheduling and confirming interviews and other similar administrative tasks.
• Maintains and updates official documents including, but not limited to, the Mt. Lebanon Code and Home Rule Charter, Appendix to the municipal code, phone lists, Zoning Ordinance, and Subdivision and Land Development Ordinance, boards & authorities listing.
• Attends Planning Board and Resiliency Advisory Board meetings, prepares minutes, posts agenda to website, sets up agenda for meeting video, tags meeting videos on website.
• Organizes and maintains planning department files, both in hard copy and digitally.
• Maintains regular and punctual attendance.

Other job duties include :

Required knowledge and skills and abilities include :

Required education, training and experience include :

Essential physical job functions include :

Work is performed in an office environment and in close proximity to other workers. Employee is exposed to conditions normally encountered in a business office environment. Employee must be able to communicate information effectively so others will understand, including verbally. Must be able to exchange accurate information and observe details at close range. Physical demands are light, consisting primarily of sitting, standing, and walking. May be required to lift and carry items weighing up to 25 pounds.

The above job description reflects the general information deemed necessary to convey the primary functions of the job and shall not be construed as a detailed description of all the work requirements inherent to the position. The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.