Administrative Assistant for Established Destination Management Agency

About the role

We're looking for a dependable, resourceful Administrative Assistant who thrives on solving problems, staying organized, and supporting both internal teams and clients. You'll juggle meeting support, operational follow-through, light finance / admin tasks, and digital content organization. The ideal candidate is curious, adaptable, and communicates clearly with teammates, clients, and vendors.

This role will may start part-time, but quickly transition to full-time.

This role is 100% remote-based

Please submit a relevant resume, and a short narrative on why you are the best fit for this opportunity to careers@destinationiq.com.

What you'll do

• Meeting support & follow-through

Take concise notes, review recordings / transcripts when needed, and turn decisions into clear, trackable action items.

Track internal / external spend across DiQ / VW accounts and flag budget-vs-actual variances to stakeholders.

Create QR codes as needed; research, gather, and organize images, links, and other media for projects and client libraries.

Monitor renewals in ChargeOver, manage purchases / renewals / cancellations, coordinate approvals, and document confirmations in ClickUp.

Clear spam, process inquiries (client / sales / website forms), and route important messages to the right team member.

Maintain orderly, searchable libraries; coordinate with team members for clarity.

Assist with MailChimp list management.

Review aging and escalate 60–90 day items to leadership.

Support requests from leadership and staff (Bryan, Kirsten, Lindsay).

What makes you great at this job

You create structure, name things clearly, and leave clean trails (screenshots, tickets, confirmations).

You recommend solutions to issues rather than getting stuck on problems.

Skills & tools you'll use

MailChimp (list hygiene), QR code generators, shared media libraries / drive organization.

Minimum qualifications

Nice to have

Work style & expectations

Salary

Salary depends on experience and skills. $20 - $28 per hour OR $40,000 - $55,000 per year.

About DestinationiQ

DestinationiQ is a full-service destination management and tourism marketing agency specializing in helping communities define their identity, grow their visitor economy, and strengthen local pride. With over 30 years of experience across the Mountain West, we partner with counties, cities, and regions to develop data-driven marketing strategies, authentic brands, and sustainable tourism plans. Our work blends creativity and strategy to deliver measurable results for destinations of all sizes. At our core, we believe great destination management starts with community collaboration and ends with shared success. See more at https : / / destinationiq.com

Please submit a relevant resume, and a short narrative on why you are the best fit for this opportunity to careers@destinationiq.com.