Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to join our dynamic marketing team . In this essential role you will ensure projects and daily activities run smoothly and efficiently. Reporting to the Director of Marketing Operations and Communications, you will handle a wide range of administrative and logistical tasks that are critical to our team's success. If you are a master of multitasking with a keen eye for detail and a can-do attitude, we want to hear from you.

As the Administrative Assistant for the marketing team , you will be responsible for a variety of key functions :

Financial Administration

Process and meticulously track all marketing invoices for timely payment, maintaining accurate records.

Logistics Coordination : Manage sponsorship logistics for events and partnerships, ensuring all requirements are met. Oversee fulfillment center logistics, including managing inventory and coordinating orders.

Event Support : Take charge of ordering and tracking all necessary materials for marketing events, from banners and signage to promotional items, ensuring everything arrives on time and to specification.

Team Onboarding : Facilitate a smooth and welcoming onboarding process for new hires within the marketing department, ensuring they have the necessary tools, access, and introductions to get started effectively.

Meeting & Schedule Management : Organize and coordinate team meetings, including scheduling, booking rooms, and arranging any necessary technology or catering.

Project Support : Provide administrative support across multiple, simultaneous marketing projects, helping to keep deliverables on track and team members aligned.

This is a fantastic opportunity for an administrative professional to become an integral part of a creative and results-driven marketing team. You will have the chance to contribute to exciting projects and grow your skills in a supportive environment.

Qualifications

We are looking for a candidate who possesses the following skills and qualifications :

Exceptional Organizational Skills : You have a proven ability to manage multiple priorities, projects, and deadlines in a fast-paced environment without sacrificing quality.

Strong Communication : You are an excellent communicator, both written and verbal, with the ability to interact professionally and effectively with internal team members, external partners, and vendors.

Reliable Follow-Up : You are diligent and persistent in following up on action items, ensuring tasks are completed and nothing falls through the cracks.

Excel Proficiency : You are comfortable and skilled in using Microsoft Excel for tracking, reporting, and data management.

Proactive Mindset : You are a self-starter who can anticipate needs, identify potential challenges, and take initiative to find solutions.

Team Player : You have a positive and collaborative attitude, ready to support the team wherever needed.

Education : Bachelor's degree in marketing, business administration, or a related field in required

Additional Requirements : Expertise in MS Office including MS Outlook, Teams, Word, and Excel required.

Benefits & Perks :

401K with Company Match, Profit Sharing, Health Insurance, Employee Assistance Program, Life Insurance, Paid Time Off, Tuition Reimbursement, 30% Employee Discount, Employee Referral Bonuses.

UniFirst is an international leader in garment & Uniform services industry. We currently employ over 14,000 team partners who serve 300,000 business customer locations throughout the U.S., Canada, and Europe.

We were included in the top 10 of Selling Power magazine's "Best Companies to Sell For" list and recognized on Forbes magazine's "Platinum 400 – Best Big Companies" list. As an 80-year old company focused on annual growth, there's never been a better time to join our team.

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws