Associate Administrative Assistant

Associate Administrative Assistant

At Dow, we believe in putting people first and we're passionate about delivering integrity, respect, and safety to our customers, our employees, and the planet. Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We're a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries, and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you're looking for a challenge and meaningful role, you're in the right place.

Dow (NYSE : DOW) is one of the world's leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility, and consumer applications. Our global breadth, asset integration, and scale, focused innovation, leading business positions, and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries. Learn more about us and our ambition to be the most innovative, customer-centric, inclusive, and sustainable materials science company in the world by visiting www.dow.com.

Dow is an Equal Employment Opportunity employer and is committed to providing opportunities without regard for race, color, religion, sex, including pregnancy, sexual orientation, or gender identity, national origin, age, disability, and genetic information, including family medical history. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may call us at 1-833-My Dow HR (833-693-6947) and select option 8.

About You and This Role

Dow has an exciting opportunity for an Associate Administrative Assistant located in Midland, MI.

The Associate Administrative Assistant provides administrative or clerical support and administers general office activities. Such activities are clerical in nature and may include pulling together data, preparing reports, handling requests for information, receiving visitors, preparing travel schedules, arranging calls, and scheduling meetings. Works within guidelines under general supervision.

Responsibilities

Provides professional administrative support to a group of employees under direction from leaders and colleagues.

Assists with meeting logistics of booking conference rooms, ordering food / drinks, visitor requests, and escorting visitors / guests. Assists with providing appropriate meeting supplies.

Receives, screens, and directs incoming calls, visitors, and mail. Prepares reports in alignment with procedures and guidelines. Demonstrates good listening skills and ability to follow directions.

Demonstrates good problem-solving skills. Shows initiative and takes action. Can be trusted to complete assigned tasks.

Acts as office equipment focal point and / or has the ability to troubleshoot. Utilizes training resources to obtain knowledge and build skills. Proactively initiates conversation with senior-level admins and offers to help before being asked.

Researches travel options including flight, hotel, and rental cars. May arrange less-complicated travel. Runs errands for the group when needed.

Schedules meetings for team members and moves meetings per leader direction.

Uses business software applications and stays up-to-date on changing technology (e.g., Microsoft Office applications).

Collects and scans receipts. Completes expense reports for self and for review by submitter. Maintains inventory and orders office supplies. Manages own expense reports for such purchases.

Learn and understand Dow's safety behaviors and intervene when seeing unsafe behaviors.

Completes assigned tasks as defined from start to finish in the timeline given by others. Ask clarifying questions as needed. Demonstrates speed and flexibility as required in responding to work changes. Understands the importance of high-quality results and seeks to archive them. Maintains a level of productivity and quality in own work. Identifies ways to improve efficiency of assigned tasks. Anticipates activities.

Voluntarily communicates needs and suggestions clearly and effectively to other employees. Listens carefully and attentively to others. Works to build effective relationships. Keeps others informed of the status of assigned work. Teamwork-oriented with desire for continuous learning.

Is eager to learn and follow direction. Starts to demonstrate independent thinking while understanding the goals of the team and their role within the team. Demonstrates a commitment to safety and Dow's core values. Makes good decisions on assigned tasks. Focuses on own development. Treats everyone with respect.

Demonstrates basic knowledge and application of Dow software / IT tools. Less day-to-day coaching in the tools and systems used in this job role. Identifies the appropriate software / tool to use to complete tasks. Stays current on information technologies. Troubleshoots standard office equipment problems and applies necessary steps for resolution. Understands and utilizes integration of different business / functional systems.

Your Skills

Communication Methods : Ability to use various channels (email, phone, and digital platforms) to convey information effectively and professionally.

Meeting Facilitation : Capability to guide discussions, keep meetings on track, and ensure objectives are met.

Meeting Organization : Expertise in planning agendas, preparing materials, and coordinating logistics for smooth meeting execution.

Microsoft Applications : Proficiency in Word, Excel, Outlook, and PowerPoint for document creation, data management, and presentations.

Teamwork : Collaborative approach to working with colleagues, supporting shared goals, and fostering a positive work environment.

Travel Planning : Ability to design detailed itineraries, manage schedules, and anticipate travel needs for seamless trips.

Qualifications

A minimum of a High School diploma, GED, or equivalent.

A minimum of 2 years relevant work experience.

A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship / support is available for this position, including for any type of U.S. permanent residency (green card) process.

Additional Notes

This role is located in Midland, MI.

This position does not offer relocation assistance.

Benefits What Dow Offers You

We invest in you.

Dow invests in total rewards programs to help you manage all aspects of you : your pay, your health, your life, your future, and your career. You bring your background, talent, and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.

Here are just a few highlights of what you would be offered as a Dow employee :

• Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
• Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it.
• Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals.
• Student Debt Retirement Savings Match Program (U.S. only). Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees' Savings Plan (401(k)), helping employees reach the Company match.
• Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries / locations.
• Opportunities to learn and grow through training and mentoring, work experiences, community involvement, and team building.
• Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
• Competitive yearly vacation allowance.
• Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).
• Paid time off to care for family members who are sick or injured.
• Paid time off to support volunteering and Employee Resource Group's (ERG) participation.
• Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.
• On-site fitness facilities to help stay healthy and active (availability varies depending on location).
• Employee discounts for online shopping, cinema tickets, gym memberships, and more.
• Additionally, some of our locations might offer :