Property Administrator

Job Description

Job Description

We are looking for a dedicated Property Administrator to join our team in Solon, Ohio. In this Contract-to-permanent role, you will provide essential administrative support to the property management team, ensuring smooth operations and effective communication. This position is ideal for an organized and detail-oriented individual with experience in commercial real estate and proficiency in Yardi software.

Responsibilities :

• Provide comprehensive administrative support to the property management team, including drafting and proofreading documents.
• Maintain both electronic and physical filing systems to ensure organized access to critical information.
• Schedule and coordinate meetings, conference calls, and other team activities as needed.
• Assist in preparing and managing property management documents, such as vendor contracts, tenant agreements, and lien waivers.
• Oversee the building service request system to ensure timely resolution of tenant and team work orders.
• Process vendor invoices and issue tenant rent invoices, while managing follow-ups on aged receivables.
• Coordinate and schedule preventative maintenance, inspections, and service calls with external vendors.
• Support the creation and updating of portfolio information and assist with annual and capital budgets.
• Ensure compliance by collecting and verifying tenant and vendor certificates of insurance.
• Perform general office duties to support the team’s daily operations.
• Proven experience in commercial real estate or property management, including leasing responsibilities.
• Proficiency in Yardi software is required.
• Strong organizational and multitasking abilities to manage complex administrative tasks.
• Excellent communication skills, both written and verbal, for effective collaboration.
• Familiarity with Microsoft Outlook and other office productivity tools.
• Attention to detail and the ability to meet deadlines in a fast-paced environment.
• A detail-oriented approach and adherence to a business-appropriate dress code.
• Availability to work in an in-office setting during standard business hours.