Administrative Assistant - Production

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General Description

OMW Corporation is a world leading supplier of custom manufactured mechanical parts and assemblies. We work for some of the world's most exciting companies in the world. We've been in business for 29 years, and we are currently growing rapidly. We're located in Novato, California in Marin County, just north of San Francisco and southwest of the beautiful Napa Valley.

Job Description

The Administrative Assistant supports our Production Management Team in a fast-paced manufacturing environment. This role is critical to maintaining accurate records, supporting efficient operations, and facilitating interdepartmental and inter-site communication.

OMW's Administrative Assistant needs excellent interpersonal and communication skills and must be a proactive communicator who enjoys being hands-on. The Administrative Assistant must fully understand customer requirements and have a sense of responsibility towards our potential and existing customers. The role requires adaptability, flexibility, and an agile mindset to manage competing priorities, support a broad range of business functions, and keep up with the fast pace of our team as we pursue meeting our customers' needs. As a member of OMW's production team, your goal is to support the organization in delivering good products on time all while continuing to improve.

Note that this position may on occasion require work outside of normal business hours to support company needs. Long hours may be required.

Job Responsibilities

Personnel Management

• ERP System Maintenance : Perform daily audits and updates in OMW's ERP system to ensure accuracy on operation completion, job status, inventory picking, and other daily maintenance tasks. Assists in closing operations, time and quantity reporting, and resolving data discrepancies.
• Machine Monitoring Support : Update and verify data in OMW's machine monitoring software to reflect actual availability, machine usage, and performance. Coordinates with production personnel to ensure machine status accuracy.
• Tooling and Supplies : Organize tool and supply orders for the shop floor; collaborate with Purchasing to place orders. Track delivery status, follow up on back orders and urgent needs. Distribute material once received. Collaborate with production personnel to organize supplies on the shop floor.
• General Administrative Duties : Support Production Management with reports, schedules, and meeting preparation. Maintain and organize digital files related to production operations. Assist with time tracking, vacation requests, and other administrative needs for the production team.

Job Requirements

Compensation based on experience. Benefits include 100% company-paid healthcare for the employee (85% for family), generous paid time off accrual, retirement plan with company contribution, educational support, bonuses, and more. Please email your resume or job history to the email provided in header. Suitable candidates will be contacted for interviews.

This position requires use of information or access to production processes subject to national security controls under the U.S. export control laws and regulations (including, but not limited to, the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR)). To be qualified to work for OMW Corporation, a successful applicant must be a U.S. Person, as defined in those regulations, and able to supply evidence of that qualification prior to starting work. The U.S. export control regulations define a U.S. Person as a U.S. Citizen, U.S. National, U.S. Permanent Resident (i.e., "Green Card Holder"), and certain categories of Political Asylees and Refugees.

OMW Corporation is an equal opportunity employer and drug-free workplace.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Defense & Space

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