Administrative Support Associate

Job Title

Greene County Board of Commissioners Auditor

Salary : $37,440.00 Annually

Location : Xenia, OH

Job Type : Full Time

Job Description

Executes a variety of administrative support duties to relieve Director and Assistant Director of routine and non-routine administrative tasks; composes and prepares correspondence and other confidential information (e.g., typing, electronic data entry, filing); reviews all incoming mail & frequently prepares & issues independent responses on routine and non-routine matters not requiring management's signature or writes reply for the Director's signature; purges old files & removes files to storage in accordance to the record retention policy; creates & maintains filing systems. Working Hours : 7 : 30-4 : 30 PM Position Posted until Filled Pay : $18 / Hour

Duties / Responsibilities

Inputs pay-ins for various county departments ensuring accurate and timely information. Issues dog tags, cigarette and vendor's license along with managing and balancing for accounting purposes at the end of the month. Reviews source documents for compliance with rules, regulations and county policy; determines proper handling of financial and technical transactions within designated limits; reports discrepancies Checks documents for validity and accuracy of information; performs mathematical calculations; records, files and distributes related paperwork and technical documents. Processes routine budget information for various local municipalities and prepares necessary documents for the Budget Commission. Schedules appointments, meetings, conferences and special events as requested by supervisors; notifies attendees & provides required materials for meetings; prepares minutes of meetings as necessary; Responsible for mass mailing of bulk mailings and certified mail; stamps out-going mail for pick-up Performs other duties of a similar nature or level as assigned.

Minimum Qualifications

High School Diploma or equivalent is required Completion of associate core program in business administration, accounting, finance or related field; 6 mos. experience or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software; valid Ohio Driver's License. Ability to pay strict attention to detail, maintain confidentiality and prioritize tasks to ensure completion of strict deadlines. Demonstrated ability to utilize general office equipment, personal computers and various software applications including but not limited to : Microsoft 365 (Excel & Word) Strong mathematical skills to analyze detailed numerical information and make accurate calculations. Ability to establish working relationships with employees at all levels of the county. Effective written, verbal and listening communication skills are required

There is a wide variety of benefits available to full-time permanent and some part-time permanent Greene County employees. These benefits include : health, dental, vision, life insurance, optional life insurance plans, wellness program, employee assistance program, and deferred compensation plans. The County pays 80% of the health care premium and 39% of the dental premium. All full-time employees are eligible for $50,000 group life insurance paid 100% by the County. NOTE : Employees who are non-permanent, seasonal, intermittent, part-time scheduled for less than 60 hours per pay period, and external interim, are not benefit eligible.