Office Coordinator

Job Description

Job Description

Description

Duties & Responsibilities :

• Code and process large, detailed invoices including mobile device services each month.
• Post LLC company transactions to general ledger accounts.
• Perform bank reconciliation monthly.
• Code and process vendor invoices for payment by making comparisons to purchase order and / or material receipts to verify quantities, prices, payment terms, and freight charges. Compute discounts and make sales / use tax determinations.
• Resolve discrepancies on invoices or reports by interfacing with other employees, subcontractors, and clients.
• Prepare and submit credit applications to vendors.
• Prepare and process annual 1099 forms for all companies.
• Prepare and complete annual business tax filings for all companies.
• Serve as backup for filing.
• Prepare special reports and complete other projects as directed. Knowledge, Experience & Competencies :
• Associate degree in business, major in Accounting plus a minimum of 2 years of work experience in accounting. Equivalent combinations of training and experience may be substituted.
• Knowledge of general accounting, auditing, and invoicing
• Ability to always keep sensitive payroll information confidential
• Exceptional organizational and problem-solving skills
• Strong oral and written communication skills
• Good computer skills including Microsoft Word, Excel, Outlook, and internet-based applications
• Ability to operate basic office equipment including computer, printer, copier, fax, scanner, adding machine, postage meter, and telephone

Skills

excel data entry, Administrative support, Accounting, Data entry, Customer service, Accounts payable, Accounts receivable, Reconciliation, general ledger, Invoicing, Filing, Payroll, Front desk, Office management, Microsoft office, Administration, Purchase order

Top Skills Details

excel data entry,Administrative support,Accounting,Data entry,Customer service,Accounts payable,Accounts receivable,Reconciliation,general ledger,Invoicing,Filing,Payroll,Front desk

Additional Skills & Qualifications

accounting principles vendor communication invoice background manufacturing experience

Experience Level

Entry Level

Pay and Benefits

The pay range for this position is $23.00 - $26.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following :

Workplace Type

This is a fully onsite position in Nashville,TN.

Application Deadline

This position is anticipated to close on Oct 10, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.