Auxiliary Facilities Coordinator

Overview

UC Riverside's Auxiliary Facilities Services is recruiting for the Auxiliary Facilities Coordinator. The full salary range for the Auxiliary Facilities Coordinator is $27.63 - $47.56 per hour. However, the expected pay scale for this position is up to $32.61 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Under the general direction of the Auxiliary Facilities Customer and Administrative Services Manager and other unit leadership, the Auxiliary Facilities Coordinator performs high quality and timely administrative coordination, analysis, reporting, and operational and project support for a broad range of areas that assist the Auxiliaries Facilities team in making and communicating tactical and strategic decisions based on appropriate data, facts, and best practices.

Collaborates with Auxiliaries Facilities leadership / supervisors with Famis 360 to ensure program / system meets team needs; trains new staff usage; runs regular reports and follows up. Assists in emergency planning processes and documentation; may also hold a role in emergency response team and departmental operations center. In conjunction with unit supervisors, creates and oversees summer turn master schedules, project timelines, work assignments and quality control mechanisms. Works with Finance on procurement, purchase requisitions, accounts payable and encumbrances. Collaborates with Finance, Contracts, Employee Labor Relations to ensure clear vendor communication and appropriate scheduling with both covered and non-covered Facilities services. Maintains compliance of OSHA, CAL-OSHA, and Injury & Illness Prevention Plan (IIPP) reporting and record-keeping requirements. On behalf of unit, liaises with campus and external partners / vendors regarding daily, seasonal and urgent facilities needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and / or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Responsibilities

• Provide administrative coordination, analysis, reporting, and operational support across a broad range of facilities areas.
• Collaborate with leadership to ensure programs and systems meet team needs; train staff usage and generate regular reports.
• Support emergency planning processes and participate in emergency response as needed.
• Develop and oversee master schedules, project timelines, work assignments, and quality control mechanisms.
• Coordinate with Finance on procurement, purchase requisitions, accounts payable, and encumbrances.
• Ensure clear vendor communication and appropriate scheduling with both covered and non-covered Facilities services.
• Maintain compliance with OSHA, CAL-OSHA, and IIPP reporting and record-keeping requirements.
• Liaise with campus and external partners / vendors regarding daily, seasonal, and urgent facilities needs.

Education and Experience

Preferred Qualifications

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California. The campus is a living laboratory for the exploration of issues critical to growing communities. UC Riverside is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. The University is committed to affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor. For information about our generous employee benefits package, visit : Employee Benefits Overview.

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