Administrative Assistant- School of Arts, Humanities and Social Science

Administrative Assistant

Madison College is seeking a highly organized, detail-oriented, and customer-focused professional to join our team as an Administrative Assistant in the School of Arts, Humanities, and Social Sciencesone of the college's most dynamic and diverse academic divisions.

In this collaborative, team-based role, you will provide critical administrative support to faculty, staff, and leadership, helping ensure the smooth operation of day-to-day academic and office functions. Key responsibilities include :

• Serving as a primary point of contact for students and faculty
• Assisting with course scheduling and instructor assignments
• Supporting faculty hiring and onboarding processes
• Providing general administrative support to Deans and department leaders

This is an excellent opportunity for individuals who thrive in dynamic environments, enjoy supporting others, and are passionate about making a positive impact in higher education. If you're tech-savvy, organized, and enjoy working with a wide range of people, we encourage you to apply today!

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions.

Position details include an expected progression plan, a full-time schedule, and an excellent benefit package including health / vision / dental / life insurance options and participation in the Wisconsin Retirement System (WRS).

This position will be opened until filled, with a first review date of October 21, 2025, at 11 : 59pm. After this date, the position may close without notice. This position may be used to fill similar positions within 12 months.

Required documents include a resume and a cover letter. Failure to include these documents by the first consideration date will result in the disqualification of your application.

Accountabilities include coordinating logistics for meetings, events and trainings, providing administrative support for department operations, preparing, reviewing and maintaining reports, records and data, supporting hiring, onboarding and offboarding processes, providing customer service and frontline support, supporting purchasing and budget-related tasks, assisting with course setup, scheduling and enrollment-related processes, maintaining internal and public-facing web pages and platforms, administering institutional platforms, exercising independent judgment to solve routine problems, and contributing to an inclusive, equitable and supportive environment.

Knowledge, skills and abilities include knowledge of administrative procedures, scheduling practices and recordkeeping standards, knowledge of scheduling systems, academic processes and institutional policies, skill in using administrative software and databases, ability to apply standardized procedures, policies and guidelines across administrative and academic functions, ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment, ability to exercise independent judgment and problem-solving on routine problems, skill in engaging positively with all populations and communities, and skill in effectively and respectfully communicating with others.

Minimum requirements include an associate degree or equivalent work experience, and 0-2+ years of relevant work experience.

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.