Administrative Assistant - Facilities (part-time)

Position Summary

Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. As an open-access institution, we proudly serve learners from all walks of life, recognizing that diverse backgrounds and lived experiences enrich our community and strengthen our mission. We are committed to creating a sense of belonging where everyone feels empowered to be themselves and supported in their personal and professional growth. This means actively identifying and removing barriers to opportunity and providing pathways to social and economic advancement. Western is deeply connected to the communities we serve, and we believe in the power of education to drive positive change. We seek individuals who are passionate about teaching and learning, dedicated to student success, and eager to collaborate in building a more vibrant, equitable community. If you share these values and are ready to make a meaningful impact, we invite you to explore this opportunity at Western.

Summary of Position : The Facilities Services Administrative Assistant ensures the smooth operation of the Physical Plant office. They handle a variety of tasks, including managing files, overseeing front desk activities, and serving as the main point of contact for inquiries. Additionally, they support financial processes, coordinate meetings, and assist with various administrative duties.

This position is a part-time non-benefit eligible position. This position would be 20-24 hours per week (Monday-Friday) and would be flexible between the hours of 7am-4pm.

Essential Functions

1.Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required.

2.Perform office functions that may include, but are not limited to : respond to internal / external customers and staff; create and modify documents, records, and reports using College standard software; maintain hard copy and / or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and / or appointments.

3.Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.

4. Student Success is the cornerstone of Western's culture and the college may assign employees as needed to other areas or additional duties to foster this success.

5. Clerical and Administrative Support - Supporting Action / Task May Include :

• Update and maintain electronic files, physical records, department website, and Computerized Maintenance Management System
• Oversee front desk operations
• Serve as point of contact for internal and external inquiries
• Process invoices and other financial documents
• Write purchase orders
• Schedule meetings and take meeting minutes at department meetings
• Order supplies
• Provide administrative support for the campus fleet vehicle program
• Assist in the monitoring of the building access system

Qualifications

Minimum Qualifications :

Special Instructions / About Western

This position reports to : Director of Facilities

Starting hourly salary range based on education and experience : $19.98 - $24.54

This position is a part-time non-benefit eligible position. This position would be 20-24 hours per week (Monday-Friday) and would be flexible between the hours of 7am-4pm.

Applicant review will begin : Monday, October 13, 2025

Start Date of : November 2025

Copies of Transcripts from regionally accredited colleges or universities are acceptable during the application process (originals will be required upon hire)

Western is accredited by the Higher Learning Commission. Our mission is to provide relevant, high quality education in a collaborative and sustainable environment that changes the lives of students and grows our communities. Western is committed to providing a safe and respectful workplace for all employees.

An Equal Opportunity / Access / Employer And Educator

Western Technical College is an EEO / AA / Title VI / Title IX / Section 504 / ADA / ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Reasonable accommodation will be provided in the job application process to enable a qualified applicant to have an equal opportunity to be considered for a job as is provided to all Western employees. If you want to request an accommodation, please contact the EEO / AA Compliance Officer at (608)785-9274.

Non-Discrimination Notice

Western Technical College, in compliance with state and federal law, does not discriminate on the basis of age, race, color, national origin, disability, marital status, sex, including sexual orientation and gender identity, veteran status, genetic testing or other legislated categories in employment, admissions, programs, or activities. Western prohibits retaliation against any individuals who bring forth any compliant, orally or in writing, to the College or government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination. Western provides assurance that lack of English reading / speaking skills will not be a barrier to admittance and participation in the College. General inquiries regarding the College's non-discrimination policies may be directed to :

John Heath

Director of Human Resources

Western Technical College

111 7th Street North

La Crosse, WI 54601

608-785-9464

WI Relay : 711