Legal Document Services Supervisor

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Job Title : Legal Document Services Supervisor

Interested in this role You can find all the relevant information in the description below.

Contract Duration : 6 Months

Bellevue, WA (Onsite)

Client is seeking a highly organized and independent Site Supervisor to manage a 1-person legal site in Bellevue, WA. Primary responsibilities include document preparation, scanning, quality checks, and box handling. Secondary duties involve reception, hospitality, and light clerical support. This role interacts with legal professionals and requires handling of sensitive and confidential documents.

Responsibilities

Perform document preparation, scanning, image quality control, and box preparation

Act as the point of contact for customer support and contract compliance

Maintain workflow, job scheduling, and ensure service excellence standards

Train others on processes and machine operations when needed

Interact professionally with attorneys, paralegals, legal secretaries, and firm staff

Maintain financial oversight : invoicing, chargebacks, profit / loss tracking

Understand legal terms / processes : depositions, closing binders, court delivery procedures

Schedule labor, supplies, and equipment for offsite trial support

Ensure confidentiality and accuracy under tight deadlines and pressure

Oversee timekeeping and correct payroll punches

Support reception duties : greet guests, answer calls, schedule conference rooms

Manage meeting room supplies, beverage setup, light hospitality (coffee, water, food orders)

Maintain clean and professional lobby and workspace

Order and organize office and hospitality supplies

Serve as firm concierge (local area info, guest assistance)

Complete reports and month-end summaries as needed in absence of Site Manager

Requirements

High school diploma or GED required

2+ years experience in a related field; legal industry experience strongly preferred

Strong scanning / document control skills and knowledge of advanced office machines

Familiarity with chargeback systems (e.g., Copitrak, Equitrak)

Understanding of legal support workflows and terminology

Excellent organizational and customer service skills

Ability to work solo and maintain professionalism with executive-level clients

Comfortable with basic clerical, hospitality, and light housekeeping duties

Skilled in managing deadlines and high-pressure, detail-sensitive tasks

Proficient in managing supplies, scheduling, and daily operations

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.