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Executive Assistant

Executive Assistant

Lucas James Talent PartnersCarol Stream, IL, US
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Job Description

Executive Assistant

  • Full-time / Permanent -

Join HARTING! A leader in connectivity products and custom solutions…..

We are seeking an Executive Assistant (based in Elgin, Illinois) to provice administrative support to Vice President leadership in the organization, in close partnership with the Executive Administrative Support team. Reporting to the Head of Executive Administration, this role will support day to day activities ranging across calendar management, travel coordination, being a proactive resource to leadership, and so on.

HARTING aims to be a trusted advisor to HARTING customers and positions itself as the go-to source expert for industrial connectivity solutions. We partner directly with Original Equipment Manufacturers (OEMs) and Distribution partners for standard product, designed-in value-added products, and Product Development initiatives.

To succeed in this role, you will be highly driven to :

  • Represent the office of the Vice Presidents and initiates action on their behalf by developing a full and complete understanding of responsibilities; anticipates and proactively plans for their needs.
  • Inform Vice Presidents of any significant or noteworthy events inside or outside the organization.
  • Record and manage all aspects of Vice Presidents’’s business schedule, including meeting coordination, travel arrangements, etc.
  • Manage email inbox and other correspondence on behalf of the COOVice Presidents. Proactively monitor, screen, prioritize and respond / distribute communication accordingly.
  • Learn and develop full understanding of the Operations Team and how the business operates cross-functionally with the rest of the organization.
  • Prepare reports and presentations by compiling data from numerous resources for meetings through a high degree of cross functional collaboration.
  • Attend meetings when support is needed to capture critical action items; ensuring details are captured accurately and assigned deadlines are monitored thereafter with proactive follow up.
  • Coordinates travel arrangements (including air, hotel, and transportation) for VP level management staff, international colleagues, customers, new hires and other special requests as needed.
  • Closely prepares and reviews expense reports for the Vice Presidents, ensuring compliance with Travel & Expense policies.
  • Assist in the issuance of administrative procedures and policies.
  • Reviews PTO requests and cross-checking for coverage / business continuity purposes.
  • Assists Executive Administrative Support Team with event planning for annual business conference and other training sessions or events.
  • Assist with orientation of newly hired employees.
  • Other duties as assigned.
  • Travel up to 10%.

    • Must have skills and experience :

  • Bachelor’s degree preferred
  • 5-7 years previous executive assistant experience supporting upper level management
  • Proficiency in MS Office applications, i.e. Word, Excel, PowerPoint, Outlook, MS Teams, Visio, etc.
  • Excellent communication skills, both verbal and written
  • Ability to display tact and diplomacy required in dealing with sensitive issues and confidential information

    • HARTING Americas is a subsidiary of HARTING Technology Group, a German-based global leader in industrial connectivity solutions. We develop, manufacture, and sell the world's most durable and reliable products and solutions for use in Machinery & Robotics, Automation Devices, Rail & Transportation, Intralogistics & Conveyor Systems, Energy, and Datacenter market segments.

    As a third generation, family-owned company, with over 75 years of history, we continue to create value and shape the future with technologies for people. You will discover that we work hard – to fulfill our personal, company, and customer goals, and in our commitment to our community with our holiday drives and our paid VTO (Voluntary Time Off). You will also discover that we like to have fun – like when we celebrate the holidays, host theme days and sweater parties, prost to Oktoberfest, and much more!

    HARTING USA offers an attractive total compensation package and employee benefits, including :

    Compensation :

  • HARTING's Total Compensation Structure includes a Base Salary and Bonus Percentage.
  • Competitive base salary : $75,000 - $90,000 (commensurate with experience, subject to change dependent on physical location)
  • This role is eligible for a 5% discretionary annual bonus.

    • Benefits :

  • 21 days PTO (Paid Time Off) to start – quickly earn more PTO as you stick with us (36 days max)
  • Medical, dental, and vision Insurance – several Blue Cross Blue Shield plan options to choose from
  • Company-sponsored life, AD&D, and short- and long-term disability – at no cost to employee
  • Paid parental leave, tuition and fitness reimbursement
  • 401(k) with a 4% dollar-for-dollar match – fully vested upon eligibility!
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    Executive Assistant • Carol Stream, IL, US

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