Description :
Join Our Family of Companies as a Senior Accounting Associate - Payroll & Benefits
Are you a detail-oriented accounting professional who thrives in a dynamic, multi-faceted environment? We're a family-owned business seeking a Senior Accounting Associate, Payroll & Benefits to become an integral part of our finance team. This isn't your typical accounting roleyou'll be the go-to expert for payroll and benefits across our five companies (220 employees) and being a resources for our employees for questions regarding payroll items and some benefits.
In this role, you'll wear many hats : payroll processor, benefits administrator, employee resource, and trusted partner to our Director of Finance. You'll manage the full payroll cycle for our diverse workforce, ensure seamless benefits reconcilation including our 401(k) plan, and serve as the friendly face of finance for employee questions. If you're someone who enjoys variety, values accuracy, and wants to make a real impact in a close-knit organization where your work directly supports our team members, we'd love to hear from you.
As the Senior Accounting Associate responsible for Payroll and Benefits, you will :
Payroll
- Processes multi-company payroll weekly processing in tool Paylocity, which includes monthly car allowances, commissions, bonuses, hourly and salaried employees
- Working with HR ensure all new hire set up is correct and complete
- Review timecards for reasonableness, highlighting OT, missed breaks, excessive hours, missed punches
- Track employees on leave and their missed benefits and then prepares schedule to recoup when they return to work
- Review pay changes and election changes
- Prepare monthly commission statement calculations for Director of Finances review
- Prepare quarterly / semi-annual / annual bonus calculations for Director of Finances review
- Create reminders in Paylocity for future payroll changes, bonus dates, etc.
- Prepare year end payroll accrual
- Tracks and reconciles employee pay advances.
Benefits
Work with HR to ensure annual benefit open enrollment set up and reconciliation is processed smoothly and accuratelyServes as point of contact for any employee questions related to pay, time cards, PTO, 401k plan and related benefit inquiresRequired to keep current on all legal compliance related to payroll and benefitsRecords weekly entry of self funded medical plan claims paymentsBooks monthly administrative invoice for self funded medical planPrepares year end vacation accrualReconciliation of benefits costs to payroll deductions.Reconciles and books invoices for benefits (vision, STD, life insurance)Reconciles weekly 401k participant deferrals and funds 401k account weeklyMonitors the 401k plan daily for participant loan requests- notifies Director of Finance of requests to approveAccounting
Assists Director of Finance with audit requests from 3rd party accountants, including 401k audit and financial auditMay work on special projects or other tasks as needed to help support the Director of Finance.Monitors daily bank accounts for sufficient balances, especially the payroll sweep accountReconciles some of the companys bank accounts to the GLFollows up on outstanding checks and deposits in those bank accountsServes as back up AR specialist in areas such as posting account payments and preparing depositsIs a back up to the accounting associate for daily reconciliation of balance sheet accounts such as inventory, accrued accounts, deposit liabilities from subledger to GL, and investigates variancesPost journal entries that were transmitted from the general ledger and investigate failed entriesPrepares monthly reconciliation of sales tax balances and creates reports for Director of Finance to submit sales taxRequirements :
To be successful in this role, you will have :
Proficiency with payroll / HRIS system, preferably Paylocity.Strong knowledge of Excel and ability to work with workbooks and create advanced spreadsheets.Strong aptitude for numbers, calculations and problem solving.Strong analytical and organizational skills.High level of work ethic and confidentiality.Ability to self-start projects and find answers to questions on own and with the help of others.Knowledge of GAAP principlesInnovative to identify areas for improvement in processes.Working knowledge of electronic shared folder environment and proficiency with Microsoft applicaitons.Education and Experience
Bachelors degree in accounting or business management or equivalent work experienceMinimum five years Payroll electronic processing experience with multi-company structure (5 companies, 225 employees)Prior experience administering 401k plansMinimum four years of related accounting experiencePrior work experience managing compliance reporting requirements (ACA, W2s, 1099s, HIRD, etc)General ledger experience with inter-company transactionsExperience working with Great Plains software and Paylocity preferred.Why Norfolk Companies?
We are more than just a business, Norfolk Companies and its divisions take pride in being family-owned and operated for over 90 years . We care deeply about our customers and employees. Your success matters to us, evident in the enduring careers of many designers who have built 5, 10, even 15 years with Norfolk.
PM19
Compensation details : 62000-70000 Yearly Salary
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