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Office Administrator - Dispatch
Office Administrator - DispatchSunland Asphalt • Tucson, AZ, US
Office Administrator - Dispatch

Office Administrator - Dispatch

Sunland Asphalt • Tucson, AZ, US
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Office Administrator - Dispatch

Sunland Asphalt & Construction, LLC. strives to recruit top talent and we are committed to help you grow both professionally and personally. We are confident you will find our Company a dynamic and rewarding place in which to work because here at Sunland Asphalt our vision is : 'To be the best place in the world to work.' Voted as one of Phoenix Business Journal's 'Best Places to Work,' Sunland offers employees :

  • Competitive Weekly Pay and Paid Time Off
  • 401(K) with Employer Match
  • Tuition Reimbursement
  • Work / Life Balance and Community Involvement
  • Comprehensive Health Benefits including Health, Dental, Vision
  • Life / Disability Insurances
  • Award Winning Peers & Projects
  • And A Foundation Built on Safety

POSITION PURPOSE

The Office Administrator is responsible for a variety of administrative and location-specific dispatch activities. The Office Administrator acts as a liaison between the office, field staff and clients to provide and process information in response to inquiries, concerns and requests related to Sunland services and projects. This position will be in direct support of the Dispatch team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Employee shall perform all duties and responsibilities with Sunland's Core Values at the forefront.
  • Must be an advocate of safety and follow safety policies and procedures.
  • Respond to questions and concerns from customers and / or employees.
  • Coordinate all location-specific human resources activities including the hiring process and new hire orientation.
  • Coordinate with the field to schedule / order temporary fencing, portable restrooms, dumpsters, subcontractors and other items as necessary.
  • May maintain and order uniforms, office and safety supplies.
  • Process production accounts payable invoices promptly and accurately.
  • Maintain written logs and permits.
  • Relay work orders, messages and information to, or from, work crews and supervisors.
  • Confer with customers or supervising personnel in order to address questions, problems and requests.
  • Assist division with time card entry and review.
  • Act as liaison between the division / supervisor and other departments, external contacts, clients, etc.
  • Assist with completion of project maps.
  • Perform basic administrative and clerical functions, which could include filing, copying, binding reports, and simple typing.
  • Coordinate Division training.
  • Act as the point of contact for Division employees.
  • Any and all other duties assigned. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

    • SUPERVISORY RESPONSIBILITIES

  • This position has no supervisory responsibilities.

    • COMPETENCIES

  • Customer Focus - Customer Orientation
  • Ownership - Results Driven, Performance, Time and Stress Management and Composure
  • Relationships - Teamwork Orientation, Diversity and Inclusion
  • Ethics - Honesty, Integrity, Do the Right Thing
  • Safety - The Foundation of Everything We Do

    • Safety

  • All employees must wear the appropriate personal protective equipment (PPE).
  • Serves as a safety ambassador by complying with federal, state and local laws, as well as Company safety policy, enforces safe work practices, and proactively identifies and remedies worksite hazards.

    • Physical Demands and Work Environment

  • This position operates in a professional office environment that routinely uses standard office equipment requiring the ability to communicate in person and over the telephone with other employees, the ability to interpret printed materials and a computer screen, the stamina to maintain attention to detail despite interruptions, the ability to lift and carry supplies and files weighing up to 10 pounds and to move about the inside of the office to access supplies, office machinery, etc.
  • May be required to work on a project site and if so, would be exposed to all weather, including extreme hot and cold temperatures.
  • Employee might be exposed to various chemicals, vapors, pollutants, virus or other air-borne pathogens, gases, uneven surfaces, loud noises, moving vehicles or machines and dust / debris.

    • Position Type / Expected Hours of Work

  • This is a full time position. Occasional overtime may be required as job duties demand.

    • Travel

  • No travel required.

    • MINIMUM QUALIFICATIONS

    Education and Work Experience

  • High School Diploma or GED required.
  • One (1) to three (3) years industry related experience preferred.
  • Strong computer, written and oral skills required.
  • Strong critical thinking skills.
  • Must be fluent in English, i.e., must be able to speak, read and write English.
  • Bilingual : Spanish Fluency desired.

    • Certifications, Licenses, and Registrations

  • Passing a pre-employment drug and alcohol screening and background check is required.

    • AAP / EEO STATEMENT

    Sunland Asphalt is an equal employment opportunity employer.

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    Office Administrator • Tucson, AZ, US

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