Junior Executive AssistantTalent Edge Recruiting • New York, NY, US

Junior Executive Assistant

Talent Edge Recruiting • New York, NY, US

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Job Description

Junior Executive Assistant

A well-established real estate management firm is seeking a Junior Executive Assistant to support the company’s President and assist with daily office operations. This is an excellent opportunity for someone looking for a steady, long-term role in a close-knit, family-oriented environment. The ideal candidate will thrive in a supportive capacity, enjoy variety in their day, and be eager to contribute to both administrative and operational functions. This position offers the stability of a consistent schedule, room to grow within a reputable organization, and the chance to be part of a small, collaborative team.

Key Responsibilities

Executive & Personal Support (50%)

Provide direct administrative support to senior leadership, including scheduling, calendar coordination, and appointment management.
Assist with correspondence, drafting and editing professional letters, and light personal tasks (e.g., reservations, scheduling appointments).
Maintain organized filing systems and handle confidential information with discretion.
Serve as a reliable point of contact when leadership is out in the field.

Office & Operational Support (50%)

Manage general office duties such as ordering supplies, handling mail, filing, and occasional front-desk coverage.

Support property management operations by maintaining accurate contact information and organizing digital / paper files.

Enter data into internal systems (training provided) and assist with light administrative follow-ups.

Contribute to maintaining an efficient, well-organized office environment.

Qualifications

Minimum of 2 years of administrative or receptionist experience in a professional office environment.

Excellent writing and communication skills — strong grammar, spelling, and attention to tone and detail.

Tech-savvy with proficiency in Microsoft Office (Word, Excel, Outlook).

Comfortable wearing multiple hats and managing shifting priorities.

Reliable, professional, and comfortable working fully onsite .

Bachelor’s degree not required; Associate’s or equivalent experience preferred.

Bilingual in Spanish is highly preferred.

I look forward to reviewing your application!

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Executive Assistant • New York, NY, US