Payroll-Personnel Coordinator III (Open and Promotional)

Overview

The Office of the Assessor-County Clerk-Recorder and Chief Elections Office seeks well qualified candidates for the position of Payroll-Personnel Coordinator III. The chosen candidate will be responsible for the accurate and timely processing of biweekly payroll for all employees of the Office of the Assessor-County Clerk-Recorder and Chief Elections Officer (ACRE). In addition to payroll processing, the incumbent will perform personnel transactions such as new hire onboarding, promotions, demotions, transfers, and terminations. The role includes handling salary increases, application of special allowances, weekly payroll audits, managing employee leaves and benefits, and providing ongoing training on the payroll system in a fast paced, deadline-driven, collaborative environment with multiple payroll earning codes.

Responsibilities

• Process time reporting forms, verify information and calculations, and monitor leave and compensatory time totals for payroll.
• Process personnel actions including new hires, job changes, compensation changes, and terminations; research and calculate related data.
• Coordinate and execute onboarding and off-boarding with supervisors and the Human Resources Department; provide guidance on onboarding resources.
• Interpret and comply with negotiated contracts, laws, rules, and regulations; confer with Human Resources and / or the Controller's Office as needed.
• Audit time entry, job, and compensation changes; identify and correct errors; communicate corrections to employees and supervisors as appropriate.
• Run reports as requested by management and organize and maintain personnel files.
• Enter and retrieve data using computer systems; review reports for accuracy and make corrections as required.
• Assist employees and supervisors with payroll, timecard, and personnel inquiries; interpret payroll, retirement, and benefit laws, rules, and contracts; resolve problems and recommend solutions.
• Respond to salary verification requests and research record keeping issues related to leaves and balances.

Qualifications and Ideal Candidate

Knowledge and Skills

Education and Experience

Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is :

Open & Promotional

Open & Promotional. Anyone may apply. Current County of San Mateo employees with at least six months of continuous service in a classified regular, probationary, or extra-help / limited term position prior to the final filing date will receive five points added to their final passing score on this examination.

Examination Process

The examination process will consist of an application screening based on the candidate's application and responses to supplemental questions (weight : pass / fail). Candidates who pass the application screening may be invited to a panel interview (weight : 100%). Depending on the number of applicants, an education and experience appraisal may be used in place of other examinations or to group applicants by qualification. Applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.

About the County

San Mateo County is located between San Francisco, San Jose, and the East Bay. The County is committed to advancing equity and to hiring a diverse, inclusive workforce. We encourage applicants from diverse backgrounds and experiences to apply.

The County of San Mateo is an equal opportunity employer.

Analyst : Sarah Huynh ) (Payroll-Personnel Coordinator III – E537)

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