Payroll Supervisor / Manager / Director

Job Description

Job Description

We are looking for a skilled Payroll Supervisor / Manager / Director to oversee payroll operations and ensure compliance with all legal, tax, and union regulations. This position involves managing payroll processes across multiple locations, ensuring accuracy in payments, and maintaining adherence to union agreements. The role requires strong organizational skills, attention to detail, and the ability to lead and implement efficient payroll systems.

Responsibilities :

• Manage and oversee the complete payroll process to ensure timely and accurate payment to employees across multiple divisions.
• Ensure compliance with union agreements and legal regulations, including payroll tax filings and garnishment payments.
• Direct the development and implementation of payroll reporting systems, policies, and procedures for improved efficiency.
• Review and approve payroll reports, addressing discrepancies and ensuring accuracy before month-end, quarter-end, and year-end reporting.
• Supervise and resolve payroll-related claims, including shortages reported by terminals, union associations, or employees.
• Maintain accurate pay rates and interfaces between dispatch systems and payroll databases.
• Process multi-state payroll transactions, including earnings, adjustments, retroactive payments, and regulatory reporting.
• Reconcile gross-to-net payroll data and validate confirmed reports prior to transmission.
• Oversee manual check processing and ensure proper documentation for union payments and billing.
• Collaborate with auditors and other departments to provide payroll documentation and support special projects as needed.
• Minimum of 3 years of experience in managing full-cycle payroll operations.
• Proficiency in handling multi-state payroll processes and systems.
• Experience with payroll systems like ADP Workforce Now or similar platforms.
• Strong understanding of payroll for organizations with over 500 employees.
• Ability to manage bi-monthly payroll schedules and ensure compliance with regulatory requirements.
• Knowledge of union payroll processes and collective bargaining agreements.
• Exceptional organizational and communication skills for interacting with employees and management.
• Familiarity with payroll-related reporting, including W-2 and other regulatory filings.