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Accounts Payable Coordinator

Accounts Payable Coordinator

USA JobsYork, PA, US
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Accounts Payable Coordinator York, PA Hybrid

Voith is hiring for :

The Accounts Payable Coordinator will have responsibility for processing of vendor invoices and down payment claims for those Operating Units (OUs) as assigned under the Global Business Service (GBS) umbrella. This will include not only the underlying transactions but also the documentation and reconciliation of the respective accounts.

Responsibilities for this position include, but are not limited to, the following :

  • Processing of invoices (including intercompany (I / C) invoices and posting these in the necessary ERP system. This includes a three way match between the invoice, purchase order and receipt, when applicable.
  • Follow-up on discrepancies between invoices and the underlying purchase documents and goods receipt to ensure accurate posting of the invoices.
  • Verify costs, payment terms and sales tax calculations for all invoices received.
  • Obtaining the appropriate approvals for the invoice when a purchase order is not used.
  • Assistance with the monthly, semi-annual and fiscal year-end accounts payable accrual.
  • Enter invoices into intercompany reconciliation system and reconcile on at least a six month and year end basis.
  • Reconcile detailed accounts in system to vendor statements and coordinate resolution of any differences.
  • Assist in the year-end audit through providing supporting documents and any other calculations requested.
  • Ensure IRS Form 1099 is prepared for all appropriate vendors at year end.

Required Skills / Abilities :

  • Ability to organize and plan work effectively to meet goals and objectives.
  • Strong oral, analytical and written communication skills and ability to convey business requirements and technical needs in a clear, concise, and effective manner.
  • Knowledge of basic accounts payable processes and practices.
  • Experience in multi-national organization working with multiple currencies.
  • Excellent interpersonal skills and ability to work effectively across Divisions and Departments.
  • Ability to perform work with a high degree of accuracy and attention to detail.
  • Establish and maintain an effective working relationship with other employees.
  • Exercise sound, independent judgment within established guidelines.

    • Education and Experience :

  • High school diploma, GED, or equivalent required.
  • Associates Degree in Business, Accounting, Finance, or related field is a plus.
  • Two to four years of solid experience in accounts payable department preferred.
  • Experience with highly integrated ERP systems (SAP, Navision or J.D. Edwards preferred).
  • Strong computer skills particularly Microsoft Office.
  • Knowledge of 1099 preparation.

    • Physical Requirements :

  • The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  • Must be able to work at desk / computer for extended periods of time.
  • Must be able to have repetitive wrist / hand / finger movement to work on computer and / or related office equipment.
  • Must be able to walk up flights of stairs, elevator available if needed.

    • Voith US Inc. is an EEO / AA / VEVRAA compliant Federal Contractor and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or any other classification protected by federal, state, or local law. We welcome everyone to apply, especially those individuals who are underrepresented in the industry including people of color, LGBTQI+ community, women, individuals with disabilities (both seen and unseen), Veterans, people of any age or family status. We embrace the competitive advantage that diversity brings and we strive to create a working environment that is inclusive of thought and talent.

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    Account Coordinator • York, PA, US