Legal Administrative Assistant / Assistant Firm Administrator

FLSA Status : Full-time / non-exempt

Salary Range : $60,000-$75,000 depending on experience.

Collins Cole Winn & Ulmer, PLLC, is a boutique law firm specializing in general counsel representation of local governments, including special districts, municipalities and authorities. We are seeking a skilled and experienced individual to join our Lakewood team. Experience work-life balance with, fun colleagues, and environment that supports teamwork and collaboration, with bonuses available. This position is in- office; however, remote work may be permitted one day per week following a training period. This position provides legal administrative assistance to attorneys and paralegals and assists the Firm Administrator with daily tasks.

Responsibilities include, but not limited to :

• Provide secretarial support to attorneys and paralegals, including editing document drafting, proofreading, formatting with styles; scanning; organizing and maintaining electronic files; maintaining electronic client database.
• Screen and direct limited incoming calls to staff.
• Provide general support to visitors. Responsible for maintenance of office appearance, safety, and organization. Accepts and routes deliveries and / or daily mail, which may include scanning documents.
• Assist with onboarding and offboarding of employees;
• Review, edit and update documents under the direction of the Firm Administrator;
• Work with IT to provide technical assistance to employees, including maintaining a comprehensive list of
• IT equipment, setting up firm computers for new hires, and ordering new equipment.
• Organize firm events such as conference attendance and reservations, Annual Anniversary / Holiday party, quarterly and monthly gatherings.
• Interface with building management for maintenance requests, conference room scheduling, etc.
• Communicate with CBA regarding attorney announcements.
• Purchase office supplies including snacks, water, soda, and cleaning supplies.
• Enter expenses for employee reimbursement in Expensify.
• Submit and manage attorney CLE credits for Partners.
• Serve as liaison with technical support staff for office equipment including supporting all staff with software and tools including NetDocuments, Caret, Outlook, copier, postage machine, etc.

Required Skills

This job posting does not contain a full listing of all activities, duties, or responsibilities that are required of this position.

Please forward resume and cover letter to :

J-18808-Ljbffr