A / R Specialist - Billing (Contract to Hire)

Job Description

Job Description

The Accounts Receivable Billing Specialist is responsible for generating accurate, timely customer invoices and ensuring all billing activity complies with contract terms, internal controls, and customer requirements. This role is essential to the company’s revenue cycle, bridging operations, sales, and finance to ensure completeness and accuracy of billed revenue. The ideal candidate has strong attention to detail, thrives in a deadline-driven environment, and is comfortable working with large volumes of transactional data. The Billing Specialist will also support continuous improvement efforts by identifying billing process gaps and implementing solutions that enhance efficiency and customer satisfaction.

Essential Duties

• Generate and issue accurate and timely customer invoices and credit memos in accordance with contract terms, purchase orders, and company policies.
• Review sales orders, shipping documents, and supporting data to ensure proper billing alignment.
• Enter and maintain billing data in the SAP, ensuring completeness and accuracy.
• Coordinate with Sales, Contracts, and Customer Service teams to resolve billing discrepancies or missing documentation.
• Monitor unbilled receivables and take corrective actions to minimize delays in invoicing.
• Assist in preparing and submitting invoices through electronic portals when applicable.
• Ensure compliance with customer billing requirements, including government contracts, milestones, or progress billing schedules.
• Reconcile billed amounts against revenue recognition schedules when applicable.
• Support audits and internal reviews by providing required billing documentation.
• Maintain billing records and documentation in accordance with company retention policies.

Essential Requirements

Additional Requirements

Education & Experience Requirements