AP Assistant

About the Organization : Our client is a well-established non-profit with strong ties to the local community. They're seeking a detail-oriented AP Assistant who thrives in a dynamic environment.

Opportunity : AP Assistant

Hours : Monday-Friday, 8 : 00am-5 : 00pm

Compensation : $26 / hr

Location : Bethel, CT (hybrid schedule upon being fully trained)

Key Responsibilities :

Establish and maintain positive vendor relationships

Negotiate payment schedules and communicate with vendors via phone and email regarding account status in Great Plains A / P system

Ensure current W-9 forms are on file for all active vendors; prepare annual 1099 forms and W3 transmittals for IRS submission

Review and verify the accuracy of all computer-generated reports, including checks, distribution reports, and General Ledger reconciliations

Oversee petty cash administration

Maintain strict confidentiality of accounts payable records, limiting access to authorized personnel only

Support external auditors with reporting and inquiries related to accounts payable

Perform additional duties as assigned

Qualifications :

High school diploma required; Bachelor's degree preferred

At least a year of accounting support experience

Strong proficiency in Microsoft Excel, ideally pivot tables and VLOOKUPs

Previous accounts payable experience required