Administrative & Recruitment Assistant

Join A Team That's Passionate About Making Lives Better!

At Bill Gosling Outsourcing, we believe that success starts with an amazing team. We are a global leader in outsourcing solutions, we focus on making lives better, one connection at a time. We provide tailored solutions to businesses around the globe, specializing in customer care, sales, and financial services. We're looking for enthusiastic, driven individuals to join our dynamic work environment where fun meets results.

Administrative & Recruitment Assistant will work closely with the branch recruiter, managers, other employees by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. You will also support the recruitment process within the business including but not limited to attracting and sourcing candidates, evaluating resumes, initial phone screening, scheduling interviews, conducting reference checks and any administrative tasks required.

What You'll Do :

• Manage / coordinate schedule of Executives / Senior Management
• Support the Recruitment Team through maintaining candidates from various online job boards within our database
• Preparation and submission of expense reports
• Preparation of business documents including confidential correspondence, memoranda, contracts and proposals
• Collect and distribute electronic, written and verbal information, internally and externally, on behalf of the SVP / President / CEO
• Preparation of conferences, meetings, events, and special project as required
• Schedule and attend confidential management meetings, prepare agendas, and transcribe or distribute minutes
• Manage corporate driver and coordination of schedule
• Manage / coordinate all travel arrangements for clients, Executives and / or Senior Management
• Meet / Liaise with individuals and / or groups inside or outside of the organization on behalf of the SVP / President / CEO
• Greeting guests and providing a good first impression of the business
• Updating information in ALLTRAC, as required
• Uploading correspondence to Webdocs
• Mailing out various correspondences to consumers and vendors
• Process payments received via mail or Paytracs
• Activate new-hire / current employee's access card via fingerprinting process
• Distribution of faxes
• Ordering and maintenance of office supplies
• Escorting vendors / maintenance when on site
• Maintaining visitor logs / confidentiality logs
• Print documentation when needed
• Champion company core values and other company programs
• Other duties as assigned

IND01

Education : High School Diploma or Equivalent College diploma

Experience :

At least 6 -12 months in an Administrative role

Administrative experience internally or within an external organization

Certificates, Licenses, & Registration :

There are no personal certification, licensing, or registration requirements for this job

What We're Looking For :

Information security responsibilities can be located in The Book of Bill (Global) and The Book of Bill (Global) French. Please note that Information security responsibilities are based on role.

Why Join Us?

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At Bill Gosling Outsourcing, we believe that diversity makes us stronger. We welcome applicants from all backgrounds and are committed to creating an inclusive and supportive workplace where everyone can thrive. Regardless of your race, gender, age, ability status, or any other characteristic, you are valued here. If you require accommodations at any stage of the hiring process, we are happy to work with you to ensure you have the support you need just let us know. Bill Gosling Outsourcing Where your career thrives!